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Human Resource Assistant Job Vacancy in Kenya

Human Resource Assistant

Reporting to the HR manager, the HRA shall carry out the administrative support on day-to-day operations of human resources ensuring provision of the efficient customer focused and effective HR support service to the organization to achieve the organization goals and objectives.

  • Be the face of HR in the organization and it clients and carrying out formal communication between the staff and management professionally
  • In charge of supervising employees in their day to day operation.
  • Participate in recruitment process of the company, shortlisting and preparing the interview data for all candidates and compiling interview summary reports
  • Participate in job reviews and updating of the job descriptions
  • Employment of new staff by effecting contracts of employment, issuance of PPEs and taking them through induction process.
  • Ensure all new entrants are trained on all rules and regulation of the company
  • Manage employee attendance register & clock-in register across all department / sites.
  • Compiling payroll data summary; ensure all deductions & pay rise are effected
  • Management of Leave Schedule, updating and computing leave balances on weekly basis.
  • Update the Human Resource Information System and maintaining accurate information on personnel file.
  • Managing updating all contract renewal, evaluation on probation, appraisal feedback as they fall due etc.
  • Filling and achieving all HR documents and ensure high integrity of personnel data records
  • Updating management on any disciplinary issues, handling the disciplinary process and documenting the evidence and any warning letters.
  • Carrying out clearance of the exiting staff conducting exit interview & updating management on each exit
  • Any other duty relating to HR management as may be assigned from time to time by the superior
Skills and Specifications
  • Proficiency in Microsoft Excel-Spread sheet, Word,
  • Good communication skills.
  • Ability to operate under pressure.
Education and Qualifications
  • Diploma in Human Resource Management or Business Management
  • Computer skills in MS office application
  • Experience in labour management industry will be a plus
If you meet the above requirements please send your CV to hr@optimsystemsltd.com / optimsystems79@gmail.com 
Only qualified candidates will be contacted


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