The Kenya Integrated Water, Sanitation and Hygiene (KIWASH) program is a five year initiative of the US Agency for International Development (USAID), implemented by Development Alternatives Inc (DAI), with a goal of improving the lives and health of Kenyan citizens in nine counties through development and management of sustainable water, sanitation and hygiene services.
- Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
- Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
- Assist and collaborate in external or internal audits as necessary
- Ensure adequate procurement competition is achieved, as per DAI policies and procedures
- Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
- Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement
- Maintain electronic procurement records and files in various DAI’s system platforms
- Help DAI staff understand the use of procurement systems as necessary
- Solicit bids and quotes from vendors in adherence with policies and approved requisitions and quarterly procurement plans
- Monitor, track and expedite all project procurement activities and delivery status of goods/services
- Gather current pricing information independently
- Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
- Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
- Prepare cost evaluation data, and source selection documentation for review and approval
- Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
- Through market research efforts, identify and qualify potential suppliers (and products/services)
- Maintain procurement file system in DAI’s procurement system (TAMIS)
- Analysis of proposals on cost saving, reduction strategies, reasonability & allow ability in the project
- Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
- Prepare and present reports on procurement status, updates to project management.
- Carry out other duties and responsibilities as directed
- The Procurement and Local Subcontracts Officer will have no supervisory responsibilities.
- Bachelor’s degree in Business Administration or related field. A Master’s Degree in Procurement is preferred. Possession of Professional Qualifications in Procurement from KISM or CIPS are an added advantage
- 5+ years of relevant experience and progressive responsibility in procurement in an organization
- Minimum 2 years’ experience working in a procurement role for USAID funded projects
- Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
- Accuracy in working with large amounts of data
- Ability to respond effectively to time sensitive demands & inquiries
- Proficiency using Microsoft office suite, and other relevant software
- Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
- Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
- Ability to manage and prioritize multiple concurrent bids
- Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
- Extremely well organized and self-directed individual with sound technical skills, and analytical ability
- Fluency in English is required
Reporting: The Procurement and Local Subcontracts Officer will report to the Procurement Manager.
Interested applicants should apply via the link, https://kiwashproject.formstack.com/forms/procurement_and_local_subcontracts_officer by September 12, 2016.
Only shortlisted candidates will be contacted.
DAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics