University of Maryland
School of Medicine
Vacancy: Director of Finance & Administration
Proposed Start Date: Mid-September 2016
Introduction: Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB).
UMB has a Global Health Program which is delivered through the Maryland Global Initiatives Corporation (MGIC) and housed by various institutes among them the Institute of Human Virology (IHV).
Since 2004, IHV has partnered with the governments of Kenya, Guyana, Haiti, Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s growing HIV and AIDS epidemics.
The Institute has led efforts to build National Health Systems in each country via strategic international, national, and local collaborations through the design and implementation of unique education, training, and treatment programs addressing each country’s complex HIV/AIDS epidemics.
In Kenya, UMB through the Institute of Human Virology started operations in 2004 under the AIDS Relief Project consortium funded by Presidential Emergency Plan for AIDS Relief (PEPFAR) through HRSA/CDC.
This was the beginning of UMB’s work in Kenya which has seen implementation of 11 grants to-date. MGIC is seeking a suitably qualified person able to fill the position of Director, Finance & Administration.
Position Summary: Under the supervision of Country Director, The Director, Finance and Administration (DFA) will play a critical role in strategic decision making as part of the Senior Management Team, ensuring that the MGIC Kenya Office operates optimally.
The DFA will be responsible for leading and developing the following areas in the country office: Finance, Budgeting, Planning and Compliance; Human Resources; Administration and IT.
Duties and Responsibilities
- Works with the Country Director and management team to proactively minimize financial and legal risk to the organization.
- Ensure optimal financial systems implementation, budgets and expenditure tracking, financial reporting and accounting for all programs.
- Oversees all human resource services/processes including recruitment, compensation, performance review, training & development, ensuring compliance with HR rules and regulations at the donor and organizational level.
- Oversees procurement processes including tendering process, supplier selection, to ensure procurement solutions that meet project needs, are compliant with all applicable regulations and standards of accountability, ethics and integrity.
- Manages the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities and assets including IT assets & equipment etc.
- Ensure capacity of country management personnel in relevant compliance requirements.
- Provide professional development opportunities that will enhance the capacity, expertise and skill set of finance and administrative staff members.
- Review A-133 audits, internal audits, and any independent audit reports of sub-grantees in order to identify risks and implement interventions to reduce overall liability to MGIC.
- Attend donor meetings/trainings related to grant reporting and compliance and coordinate internal discussions on interpretation of donor regulations.
- Provide direct technical and managerial support in all aspects of financial management for sub-grantees and monitor agreements to ensure compliance with MGIC and donor financial regulations and guidelines.
- Provide strategic leadership for and collaborate with the HQ on “Internal Control and Monitoring” assessments, finance and compliance reviews of sub-grantees;
- Supervise, guide, coach and manage performance of line staff.
- Oversees the proper development, administration and evaluation of information systems that connect staff within and across teams.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations in main and decentralized offices
- Master’s degree or higher in Business Administration, Finance, Accounting, or relevant field.
- Bachelor’s degree in Finance/Accounting or relevant field.
- ACCA/CPA- K Qualification.
- At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience.
- Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
- In-depth knowledge of U.S. Government financial management rules and regulations.
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously.
- Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
- A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with the ability to wear many hats in a fast-paced environment
How to Apply
If you meet the above qualifications, you are requested to send your application and CV to firstname.lastname@example.org by September 6, 2016.
Candidates are required to quote the title of the position being applied on the subject line of the email.
Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer.