About FilmAid: FilmAid is an international development and humanitarian communications organization that harnesses the power and influence of media and the arts to respond to emergencies as well as promote social change through dialogue in order to protect the wellbeing of displaced and vulnerable populations by building stronger, healthier, and more informed communities around the world.
Over the past 16 years, FilmAid has served displaced populations and their host communities in Kenya, Tanzania, Macedonia, Afghanistan, US Gulf Coast, Haiti and the Thai/Myanmar border.
Position main function: Working closely with the Country Director, The Deputy Country Director, will provide leadership, strategies, systems, policies and oversees the management, coordination and administration of all aspects for Operations: Finance, HR, Procurement, Admin & Logistics and asset management by organizing, staffing, supervising and controlling all operations in order to provide necessary support for program implementation in Kenya.
Main Duties and Responsibilities include but are not limited to:
- Develop an effective structure for staff and infrastructure to support all the Kenya programs and build budgets to support the implementation of such structure
- Develop a Country strategic operational plan and direct the implementation of the short and long-range departmental goals, objectives and detailed action points.
- Develop and oversee the implementation of an operations evaluation framework to assess the strengths of the country operations and to identify areas for improvement
- Evaluate new and existing operations to assess suitability and the need for structural and system changes.
- Identify and evaluate any operational risks and take appropriate action to control the risks
- This position is responsible for overseeing the financial activities of FilmAid including financial planning and monitoring cash flow, analyzing financial strengths and weaknesses and putting in place framework for improvement.
- This position is also responsible for overseeing the accounting and finance departments and for ensuring that the financial reports are accurate and completed on time.
- Directing the development of accurate country operational plans and budgets
- Defend the integrity and due compliance by FilmAid by ensuring quality delivery of service, transparency and sound systems and procedures for both procurement and finance management to meet donor reporting and funding agreements.
- Create, coordinate, and evaluate the accounting and financial management systems and supporting information systems of the organization to include budgeting, tax planning, billing, and auditing procedures in relation to the different country prevailing laws.
- Oversee and build the capacity of the teams in financial management including revenue enhancement and cost center management.
- Monitor and analyze cash flow projections cost controls, and expenses to guide organization’s board members and the Country Director on a regular basis (monthly / bimonthly)
- To serve as deputy to the Country Director and run the country program in the absence of the Country Director.
- Serve as liaison to external partners, particularly with donors and including representing the organization in meetings and maintain effective working relationships banks, auditors, government authorities and legal counsel.
- Manage and provide technical assistance including trainings and serve as resource advisor to community-based organizations / sub-grantees.
- Manage and coordinate operational meetings on regular basis regarding implementation, sustainability, and international and national best practices.
- Ensure that the whole operation operates within the policies and procedures of the organization for Admin & Logistics, Finance, HR, Procurement and asset management.
- Review and develop systems, policies and procedures for Admin & Logistics, Finance, HR, Procurement and asset management to support the strategic direction of the organization
- Plan the delivery of the overall systems, policies and procedures and its activities in accordance with the mission and the goals of the organization
- Ensure that that the whole operation complies with all relevant legislation and professional standards
- Interact with other managers to provide consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
- Coordinate operational activities between locations and departments including Outreach, Creative and content and Operations: Finance, asset management, human resources, procurement and admin & logistics.
- In consultation with the Country Director, recruit, interview and select well-qualified key country staff
- Establish work schedules and assign work to staff members
- Establish a performance management process for all staff
- Engage volunteers for appropriate operational activities using established volunteer management practices
- Ensure that all program staff receive an appropriate orientation to the organization and the programs and appropriate training in accordance with organizational standards
- Supervise all operations staff
- Liaise with other managers to ensure the effective and efficient resource use and management for increased program delivery
- MBA or Masters of Science in accounting or business field or its equivalent
- Bachelor’s Degree in Business, Financial Operations or its equivalent
- Professional accounting qualification
- Must have previous Chief Finance Officer / controllership experience for an INGO and representing the organization with donors
- Minimum 6 years’ senior management experience in an international non profit or similar setting and demonstrated leadership in a diverse management and operational role including analytic capabilities and strategic planning
- Previous experience of managing and developing a team and the ability to lead high performing teams, motivate and develop others
- General human resource knowledge, including policy and human resource management
- Highly developed communication skills and excellent command of English language, both written and spoken.
- Commitment to humanitarian principles and transparency international’s values
Interested and qualified persons with the required experience are invited to submit their applications with only Cover Letter, CV and 3 references to Email address: firstname.lastname@example.org on or before 30th of September 2016 and clearly indicate on the subject line as ‘Deputy Country Director’ and stating your expected remuneration for this role.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.