Solutions for African Food Enterprises (SAFE) Program
The Operations Compliance Officer has a key role in ensuring adherence to donor rules and regulations through to contract close-out.
- Liaise with program staff, Procurement and Finance team to ensure program compliance with TechnoServe policies and with USAID rules and regulations on procurement
- General support with planning and logistics as required
- Liaise and support staff in developing and updating asset register in accordance with USAID regulations for each country of operation
- Ensure that all project equipment is appropriately labelled with donor logo, kept safely, maintained and accounted for
- Support to Country Teams
- Support administrative, HR, procurement and logistics staff in country to implement the findings and recommendations of the recent compliance review in line with USAID rules and regulations and best practice
- Identify situations where USAID contractual obligations may not be met and develop and execute a plan to mitigate risks.
- Monitor program compliance and highlight any areas of concern
- Support country teams in program and office close out
- In liaison with in-country support staff, ensure that all staff are aware of and trained in their obligations with respect to TechnoServe policies and USAID rules and regulations on procurement and administrative procedures; train as needed in standardized procedures for efficient award and sub award management and recommend best practices; ensure all program records are accurate, comprehensive, up to date and filed in good order in both hard and soft copy with copies maintained at the regional office
- Articulate to and liaise with the Head of Global Compliance and Risk on the organization’s position on matters of regulation and other contractual issues, particularly where these may be non-compliant with USAID rules and regulations.
- Establish and maintain program documentation centrally and in each country in accordance with audit requirements
- Any other operational support as requested to ensure smooth implementation and close out of the program
- Contract management / administration
- Knowledge of USAID administrative requirements, cost principles and audit requirements (2 CFR 200)
- Ability to interpret, apply, and communicate complex regulations, provisions, policies, and procedures.
- Excellent interpersonal, effective communication and oral and written communication skills
- Computer literacy with experience in online filing and MS Office packages
- Attention to detail, accuracy
- Ability to work in a team
- Training/coaching others
- Punctual, attention to detail, logical thinking.
- Degree in Social Sciences or business-related discipline;
- 5 years and above experience in USAID compliance monitoring or similar role.
- Experience in providing administrative/program implementation leadership support, ideally including to remote offices
- Good knowledge of USAID 2 CFR 200 Regulations.
- Experience in record keeping, computer-based data management
- Good interpersonal skills and the ability to work in a multi-cultural environment with sensitivity and respect for diversity.
- Ability to develop and maintain effective working relationships with staff at all levels.
- Willingness to travel throughout the region
Cover Letter describing your interest and detailed CV are to be sent by email to firstname.lastname@example.org marking the subject as “2536”, Your Full name & Phone number e.g. 2536 Barack Obama, +2547xxxxxxxx.
Deadline for receiving applications: 5th December 2016
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test. If you have any issues with the process, please reach out to +254702093793.
If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.