Legal Industry Administrative Assistant Job in Kenya

Sheerlogic Management Consultants are seeking to recruit an Administrative Assistant for one of our client’s; in the legal industry.

The job requirements are as follows:

Job Purpose: Perform a wide range of administrative and office support activities for the Unit manager and officers to facilitate the efficient operation of the division.

Key Responsibilities

  • Answer, screen and transfer inbound phone calls to respective officers in the Division
  • Receive and direct clients
  • Provide typing and secretarial services for Industrial Relations Unit
  • Perform general clerical duties including photocopying and mailing
  • Maintain the diary of the Manager, Industrial Relations for coordination
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Prepare and modify documents including correspondences, reports, drafts, memos and emails
  • Schedule and coordinate meetings and appointments for managers and officers
  • Prepare schedules and agenda for meetings
  • Record, compile, transcribe and distribute minutes of meetings
  • Sort and distribute incoming correspondences
  • Perform any other duties as required.

Qualifications

  • “O” Level mean grade of C plain
  • Diploma in law / Human Resource Management/ Business Management/ Secretarial Studies or Business Office Management
  • Competency in Computer and Typing Skills
  • 3 years working experience in a busy support department or organisation

Key Skills and Competencies

  • Communication skills
  • PR skills
  • Interpersonal skills
  • Organisational skills
  • Multi-tasking skills
  • Computer skills

Personal Attributes

  • Confident
  • Hardworking
  • Team player
  • Attention to detail

How to apply:

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to: Sheerlogictalentsourcing2@gmail.com on or before 21st  February 2017.

Only shortlisted candidates will be contacted.

NB: Please clearly indicate in the subject line as “Administrative Assistant”