International Organization for Migration (IOM)
Position Title: Financial Analyst (USRAP)
Duty Station: Nairobi, Kenya
Classification: Professional Staff, Grade P3
Type of Appointment: Fixed term, One year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 14 August 2017
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Head of Country Office in Kenya and the direct supervision
of the Head of Operations, Africa, the successful candidate will serve as the financial expert for all operations expenditures and for USRAP operations budgets and expenditures in Sub-Saharan Africa.
In this capacity, s/he will provide support and guidance to the programme to ensure financial expenditures are aligned with donor requirements.
Core Functions / Responsibilities:
1. Coordinate with field mission Resource Management Officers (RMOs), Operations Officers, and the Head of Operations to prepare USRAP budgets and budget revisions based on programme needs, PRM guidelines, and IOM policies.
2. Analyze field mission financial expenditures for resettlement programmes in Sub-Saharan Africa to verify that spending rates are aligned with budget projections and regularly report on the same to the Head of Operations. Evaluate regular financial reports and take action to resolve anomalies and unusual trends in coordination with concerned missions resource management staff, and as guided by the Head of Operations.
3. Travel to field missions to provide training and support in USRAP budgeting, reporting, and cost allocation, and to verify whether missions are complying with the IOM-PRM Memorandum of Understanding (MOU) for expenditures as well as IOM Infrastructure costs.
4. Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all operational services to be charged to resettlement partners and migrants for on-going and new resettlement projects in IOM Transit Centers, offices and/or accommodation guest houses in the region in coordination with concerned missions in Sub-Saharan Africa.
5. Directly supervise two administrative support staff in the IOM Kenya Country Office who assist with Purchase Requests, Requests for Payment, Travel Authorizations for all operations staff, selection mission budgets for non-USRAP missions, and Resettlement Support Center (RSC) Cultural Orientation (CO) budgets.
6. Review agreements and contracts with various service providers, suppliers, and partners servicing USRAP projects in coordination with the IOM HQs Legal Department and/or concerned missions in Sub-Saharan Africa.
7. Regularly support the USRAP Project Manager (Head of Operations, Africa) in a variety of areas of financial analysis, including standard monthly management reporting and variance analysis, budgeting, forecasting, and strategic planning, including the review and coordination of financial analysis across countries in the region to support project management.
8. Review existing systems and procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
9. Review USRAP, other resettlement and emergency project proposal budgets in coordination with the Head of Operations and Senior RMO in IOM Kenya, reverting with feedback and input in a timely manner.
10. Provide information, statistics, cost estimates and budgets to the Head of Operations, Africa, Head of Office, concerned missions, and USRPA Global Management Team in IOM Washington, upon request and in coordination with the Head of Operations, Africa.
11. Consult and coordinate closely with the USRAP Global Programme Coordinator in IOM Washington, the USRAP Financial Analysts based in the Manila Administrative Center (MAC), and IOM partners and donors as needed on related financial and administrative matters.
12. Maintain and ensure the confidentiality and integrity of all USRAP-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert the Head of Operations, Africa, of any potential non-compliance demonstrated within financial records.
13. Perform such other related duties as may be assigned.
Required Qualifications and Experience:
- Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or
- University degree in the above fields with seven years of relevant professional experience.
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
- Experience in financial management, accounting and budgeting;
- Experience in preparing reports, budgets, statistics and coordinate administrative activities;
- Knowledge of IOM’s regulations, policies and procedures;
- Knowledge of IOM accounting systems, software and procedures;
- Knowledge of IPSAS and SAP (PRISM) highly desirable;
- Previous experience in refugee and migration assistance, particularly with the USRAP programme required.
Languages: Fluency in English is required.
- Accountability – takes responsibility for action and manages constructive criticisms;
- Client Orientation – works effectively well with client and stakeholders;
- Continuous Learning – promotes continuous learning for self and others;
- Communication – listens and communicates clearly, adapting delivery to the audience;
- Creativity and Initiative – actively seeks new ways of improving programmes or services;
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others;
- Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism – displays mastery of subject matter;
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
- Technological Awareness – displays awareness of relevant technological solutions;
- Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other: Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to Apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 August 2017 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted.
You can track the progress of your application on your personal application page in the IOM e-recruitment system.
IOM is committed to a diverse and inclusive environment.
Applications from qualified female candidates are especially encouraged.
For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
- Internal candidates
- Qualified applicants from the following NMS countries: Antigua and Barbuda, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa