IGAD Secretariat Systems Accountant Job at Djibouti

Regional Integration Support Programme (RISP II) Continuation

Terms of Reference (TORs) For The Systems Accountant at the IGAD Secretariat)

The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10th EDF) through the Regional Integration Support Programme (RISP II). 
The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region.

The Secretariat intends to use part of the funds to recruit a Systems Accountant for purpose of building capacity and re-enforcing management of the IGAD Secretariat.

Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti.

Systems Accountant
(1 Post)
Grade: P4

Job Title: Systems Accountant
Reports to: Director of Finance and Administration
Duration: One year renewable subject to performance appraisal and availability of funds
Duty Station: Djibouti

Job Summary

Under the general guidance of the Director Administration and Finance the Systems Accountant will be responsible for enhancing and maintaining systems pertaining to the financial operations of IGAD Secretariat.

Core Duties & Responsibilities
  1. Set up Sun systems user profile and regular check up of user profile and resolution of any user constraints;
  2. Responsible for daily backup of system data and files and storage of backup;
  3. Responsible for a quarterly closures of account periods and ensuring proper ruling of period adjustments and validation of period entries;
  4. Prepare specification of validated quarterly and monthly financial and management accounts and other system reports for Director of Administration and Finance prior to discussion with the Management Team/Committee.
  5. Responsible for drawing up process flows and automation of all financial transaction processes and ensure regular reviews of process controls in the Sun Accounting system;
  6. Offer support to users of Sun Accounting system by resolving user queries and any system based process issues
  7. Perform other related duties that may be assigned by the Director Administration & Finance
Minimum Qualifications & Experience

The successful candidate will have to meet the following criteria:
  • Bachelors degree in Accounting;
  • CPA, ACCA or other recognized professional accounting qualification is desirable;
  • At least 5 years experience in the relevant field of which three years is as systems accountant
  • Knowledge of accounting packages such as SUN-Systems, SAGE, Pastel, QuickBooks etc.
Key Skills & Competencies
  • Strong financial systems application knowledge and a sound understanding of accounting principles and the related accounting processes with special skill in validation of system entries with the relevant knowledge of different modules in SUN-System ;
  • Familiarity with accounting software, in particular SUN-System;
  • Proficient in Report format , Report writer, Direct to Table Imports, and system integration;
  • Operational knowledge of relational database concepts, and client-server concepts; Excellent communication and presentation skills;
  • Ability to respond to inquiries/queries promptly and conclusively;
  • Ability to update, validate and prepare relevant financial statements and management accounts;
  • Ability to navigate key report writers like Vision Excel and other related report writers
Deliverables:
  1. Monthly closure of all General Ledger accounts and analysis and reconciliation to Director, Administration and Finance within ten (10) days of end of month to notify Finance officer of any mis-posting and adjustments required ;
  2. Quarterly financial Reports to Director Administration and Finance properly validated and authenticated in two (2) weeds of end of the quarter;
  3. Regular check for the user controls and pass words and rotation of users for different ledger entries and reconciliation of system controls every two (2) quarters;
  4. Perform/ daily backups of the SUN-System by 7:30pm every day;
  5. Submit quarterly system appraisal reports by the 20th of every month of a quarter.
Duty Station

The position will be based at the IGAD Secretariat in Djibouti with occasional visits to satellite offices in the region.

Terms and conditions of Service

This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.

How to apply

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:

The Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti

E-mail: igad@igad.int; copies to RISP II Coordinator and Director, Finance and

All applications should be received not later than 15th June 2012.

IGAD is an equal opportunity employer. Female candidates are encouraged to apply.

IGAD Secretariat shall only respond to shortlisted candidates.


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