Personal/Executive Assistant Job in Kenya

Personal/Executive Assistant

General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Tasks and Responsibilities
  • prepare and edit correspondence, communications, presentations and other documents
  • file and retrieve documents and reference materials
  • conduct research, assemble and analyse data to prepare reports and documents
  • manage and maintain executives schedules, appointments and travel arrangements
  • arrange and coordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary
  • supervise and train lower level staff
Education and Experience
  • at least 5 years experience providing support at the executive level
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Bachelors degree a must
Key Competencies
  • organizational and planning skills
  • communication skills
  • information gathering and information monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • attention to detail and accuracy
  • flexibility
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