AMREF Administrative Assistant Job in Dagoretti, Nairobi, Kenya

Position: Administrative Assistant

Reference Number: KCO/DP/001/2012

Duty Station: Nairobi

Closing Date: 27th July 2012

For the last eight years AMREF Kenya through the Dagoretti Child in Need Project dedicated itself to addressing the needs of children in vulnerable circumstances with a population of up to 34,000 children. 

The project seeks to empower the community to deal with the challenges of Children in Need through the implementation of a community based rehabilitation initiatives that will strengthen the capacity of the community to improve the general living conditions and health standards of Orphans and Vulnerable Children.

The Project is looking for individuals, who are well organized, highly motivated and results oriented to join a dynamic team and help bring lasting health change in Africa.  

The positions reports to the Project Manager and are based in Dagoretti, Nairobi.
Purpose of the Job:

To provide administration and logistics support through effective co-ordination, planning and monitoring of project activities.

Key Responsibilities:
  • Administrative support and information flow: In charge of receiving and dispatching correspondence (including letters, faxes, email, telephone calls).
  • Communication and correspondence support: Receives and reviews correspondence, provides the relevant case history, and prepares routine responses.
  • Planning: Co-ordinates the project’s calendar of events with the relevant offices both internal and external. This includes annual planning, ad hoc planning of activities and project work-plan.
  • Organizing: Manages the execution of events including meetings, workshops and other work-related gatherings.
  • Reporting: In charge of processing and distribution of a variety of reports including minutes of various meetings, project monthly, quarterly and annual reports.
  • Information Management: Develop and maintain relevant databases and filing systems for optimal management of information and contacts.
  • Responsible for and custodian of all project assets, and maintains an up-dated inventory at all times.
Qualifications and Competencies:
  • The ideal candidate should have a Diploma in Business Management or its equivalent; a first degree is desirable.  
  • Minimum of three (3) years work experience in busy environment; experience in the NGO health sector would be an added advantage.  
  • Must be ICT proficient.  
  • In addition, the candidate should have excellent interpersonal skills, excellent written and oral communication skills, ability to prioritize duties and work under minimal supervision.
This is a challenging opportunity for dedicated and highly motivated professionals.  
If you would like to join this dynamic team and help bring lasting health for Africa, please quote the position and reference number ( KCO/DP/001/2012 ) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to

The closing date for submitting applications is Friday, 27th July 2012. 

We regret that only short-listed candidates will be contacted

AMREF is an equal opportunity employer and has a non-smoking environment policy.

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