HelpAge International Logistics Assistant Job in Nairobi, Kenya

HelpAge International is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.

To facilitate this and in service to the older people, we seek to fill below vacancies in various projects and support services.

National position, based in Nairobi, Kenya

Job Title: Logistics Assistant
: Finance & Administration
Location: Nairobi, Kenya
Responsible To: Senior Administrative Officer

Relations with Others: All EWCARDC staff, partners and other third parties

Purpose: The overall purpose of this position is facilitation of logistics support in the region including taking staff to meetings and field visits, maintenance, procurement and safety of vehicle fleet and running official errands.


1.1 Logistics
  • Assist with management of EWCARDC fleet of vehicles – routine minor and major service, ensuring adequate fuel, checking and keeping record of any damage to vehicle or accident and bringing these to attention of supervisor
  • Ensuring fleet of vehicles have undergone any statutory inspection and other regulatory requirement
  • Ensure logging of mileage of fleet of vehicles is up to date
  • Running daily errands as allocated by SAO based on Errands Request register
  • Ensuring safety of passenger, the vehicle being driven and other road users
  • Invoicing staff for private mileage every month
  • Ensuring EWCARDC Transport Policy is adhered to.
1.2 Others
  • Act as an official EWCARDC bank agent
  • Assist with quarterly and annual stock-take
  • Assist with franking, sorting, photocopying and binding documents on request
  • Assist with procurement duties including soliciting for quotes via email,  petty purchases etc
  • Assist in processing of work permits and staff travel documents
  • Any other duty that may be assigned by supervisor or management
Person Specification:
  • At least 5 years experience in logistics work.
  • Good driving skills, valid driving license and a thorough knowledge of Nairobi and its environs.
  • Basic knowledge of computer packages including word processing, email and internet
  • Ability to work independently.
  • Certificate of good conduct
  • Neat, courteous and sensitive to other cultures
  • Strong interpersonal and communication skills.
  • Excellent time management skills
  • Team player skills
Education Criteria:
  • At least secondary school level of education
  • Certificate in motor vehicle mechanics
  • Background in purchasing and supplies an added advantage.
  • Previous NGO working experience
To apply for this position, please send an updated CV, copies of certificates and covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on by 27th July, 2012, clearly indicating the position you are applying for on the subject of your email.

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