Inoorero University Administrative Assistant Job in Nairobi Kenya

IU wishes to recruit a mature, committed and self driven individual for the following position: 

Administrative Assistant

Overall Purpose of the position

Provide high level administrative support to the assigned office by performing routine clerical and administrative functions.

Key Responsibilities :
  • Coordinate the Head of Department’s schedule and update his/her calendar accordingly
  • Coordinate departmental meetings
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Departmental Heads.
  • Assist in preparing presentations.
  • Maintain effective filing and retrieval systems in the office.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Draft, prepare, distribute and follow-up on various correspondence.
  • Collaborate with the other Admin Assistants/ senior secretaries on projects / matters related to Board activities
  • Assist in the coordination and planning of IU related events.
  • Prepare faculty expense reimbursements in a timely manner.
  • Maintain effective communication between the School/Department and other stakeholders for mutual understanding and image positioning
  • Participate in other activities/ duties as may be assigned from time to time.
Educational Qualifications:
  • Bachelors Degree in Business administration/office management/ B.Ed Secretarial Studies
Professional Qualifications:
  • Secretarial Training.
Working Experience: 5 Years experience in secretarial duties in a busy organization.

Technical Skills/Competencies:

  • Good interpersonal and  communication skills
  • Integrity.
  • Planning and organizational skills.
  • Proactive, initiative and good networking skills.
  • IT Proficiency
How to Apply
 
You may apply by emailing your CV and application letter to recruitment@iu.ac.ke
 
The closing date for this application is 4 August 2012.
 
Please note that no paper applications will be considered.

Only shortlisted candidates will be contacted.

IU is an equal opportunity employer.



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