Jacaranda Health Office Assistant Job in Kenya

Office Assistant 
Background

Jacaranda Health is a social venture that aims to set a new standard for maternity care in East Africa. 
We are combining business and clinical innovations to provide affordable maternity and reproductive health services to low-income urban women. 
We are launching our first clinics in Nairobi this year, and plan to expand to other locations in the region.

Job Summary


To assist in the day to day running of our office in Nairobi, Jacaranda Health is seeking an experienced Office Assistant.  
This person will play a critical role in establishing and maintaining the office infrastructure and processes for Jacaranda Health’s office in Pangani and ensuring that Jacaranda Health runs effectively and efficiently.  
We are also looking for an intelligent, proactive, and organized person who can juggle daily duties with special projects.

Responsibilities

  • Serve as receptionist in our Pangani office, managing hospitality and greeting guests for meetings
  • Create and maintain all documents and records related to office operations
  • Keep the office stocked with supplies and equipment and ensure office and clinic equipment is services & maintained as needed
  • Assist with processing of financial procedures such as expenses and payments
  • Provide administrative support to Jacaranda’s Director of Business Operations and other members of the management team, including transportation, travel and coordinating meetings and special events
  • Work closely with clinic administrative staff (e.g. receptionists and cashiers) to ensure the smooth running of administrative functions at the clinic sites
  • Liaise with other contacts and partners as required and maintain contacts list
  • Translate basic items from Swahili  into English and vice versa
  • Other office related duties as required
Requirements
  • Diploma in a related field preferred
  • 3-5 years of experience in office administrative support, preferably in a fast-paced, growing organization
  • Strong working knowledge of Google products and of Microsoft Excel and Word
  • Fluency in English and Swahili
  • Knowledge of local vendors and where to source products and services
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Excellent time management, organizational, and prioritization skills
  • Clear communication skills
  • Independent, self-starter capable of working well with a team, multi-tasking effectively and managing a variety of responsibilities typical in a start-up environment
  • Passion for and commitment to Jacaranda Health’s mission
To Apply

Interested candidates may apply by:

First, complete the online form available by clicking here Jacaranda Health Office Assistant Application Form or by pasting this link into your web browser: http://goo.gl/4FgaI.   
  
After completing the application, please also submit your CV and a cover letter to jobs@jacararandahealth.org.

Only applicants that have completed the online form as well as submitted their CV will be considered. No calls please. 

Unfortunately, due to the volume of applications received, we will be unable to confirm all submissions. 
Preference will be given to applications submitted by July 27th, 2012.


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