Solidarity Islamic France Human Resource / Finance Manager Job in Masalani, Ijara, Kenya

For its new program in Ijara district, the Solidarity Islamic France, is seeking a
Human Resource / Finance Manager
Start date: 15 August 2012           
Based in: Masalani (Ijara district)

The Finance and HR manager is responsible for supervising human resources and finance of the field offices (employee files, HR regulation, salary payment, accountancy, archiving supporting document, contract payment) according to SIF internal procedures and donor requirement.
In short, the HR/Finance manager is responsible of:
  • Ensure proper booking of expenditure in respect to SIF regulation and budget availability.
  • Proper archiving of expenditure/cash book per project and month.
  • Proper update of human resources document (attendance, leave, salary etc.).
  • Control proper procurement procedure before approval of expenses
  • Ensure that line manager and staff are respecting SIF Human resource policy (leave policy, appraisal evaluation etc.)

1. Finance and cash book

  • Update cash books according to budget plan and archive hardcopies in files. Close account and perform systematic check- bank reconciliation.
  • Make and/or order payment according to forecast and purchase request – ensure efficient cash flow.
  • Compile all finance documents at field level and liaise with country administrator.
2. Accountability and compliance
  • Check the eligibility of invoices submitted for payment (compliance with purchase order, delivery note, required information) ;
  • Ensure that all procurement procedures are respected in collaboration with logistic officer.
  • Ensure that procurement is done with relevant authority/threshold and budget holder (right signatures are appended)
3. Manage efficiently administrative matters at field level:
  • Manage and archive contracts: rental, staff, and purchase.
  • Ensure Kenyan government regulations for NGO are applied and respected – Liaise with local authorities for all administrative matters.
  • Manage guesthouse and office’s staff and caretakers in collaboration with logistic officer.
4. Ensure application of SIF HR guidelines:
  • Provide monthly employee report/matrix (leave, absence, sick, warning, overtime etc.)
  • Ensure code of conduct and SIF HR regulations are respected and procedures applied.
  • Support field coordinator in HR issues as required.
  • The HR/Finance manager reports to the Field Coordinator.
  • The HR/Finance manages and supervises the guesthouse staff.
  • Relevant diploma or equivalent in the accounting sector (Business/Administration, Accounting and finance, or other relevant)
  • At least 4 years of relevant field experience in the accounting sector with NGO and/or UN agency.
  • Proven experience of large and various purchase through tender (sample/reference will be asked).
  • Proven experience in managing cash flow and cash books.
  • Highly motivated to join a new INGO in Kenya; Pro active and able to work independently.
  • Proven experience in team management and team player in a larger team.
  • Proficient in Microsoft pack office and communication system (IT studies a plus).
Deadline for applications: Send Cover letter and CV to before 30 July 2012.

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