Solidarity Islamic France Logistic / Security Officer Job in Masalani, Ijara, Kenya

For its new program in Ijara district, the Solidarity Islamic France, is seeking a
Logistic / Security Officer
Start date: 15 August 2012           
Based in: Masalani (Ijara district)
The Logistics and security Officer is responsible for supervising logistic of the SIF offices (procurement, equipment and communication system, vehicle fleet) and ensuring security and safety of team and SIF property.

In short, the logistic/security officer is responsible of:
  1. Providing the SIF program with adequate and defined  logistics support
  2. The respect of the SIF logistic procedures by all SIF employees as per guidelines.
  3. Managing efficiently the logistic team.
  4. The respect of security rules and hardware used by SIF employees as per security guidelines and in collaboration with the field coordinator.

1. Ensure SIF logistic service are efficiently managed and procedures are respected/logistic document properly archived:

Supply chain:
  • Ensure that all procurement documents for each purchase/contract are in respect of SIF procedures and properly archived.
Equipment management
  • Enter all assets in the SIF inventory whenever new purchases are done. Maintain accurate inventory of funded activities and assets. Update the inventory on a regular basis.
  • Supervise allocation and use of equipment by SIF employee (use of allocation sheet for each staff).
Communication tools management
  • Responsible (maintenance, repair, contract and allocation) of all communications system: landline; internet; mobile phone and radio. Train staff on proper use of communication tools.
Vehicles and movement
  • Ensure and supervise the vehicle fleet; set up vehicle tracking system (movement planning and recording movement). Ensure with drivers, cars and equipment for off road are in good conditions.
Building and rehabilitation work
  • Develop and monitor any work contract (construction, rehabilitation and maintenance according to lease contract).
  • Identify needs for repair/rehabilitation/construction and hire relevant casual or contractors.
2. Ensure logistic service is properly coordinated with program teams
  • Meet regularly with program team to define needs/seek clarification.
  • Follow up and keep track of all orders made and goods issued to requesters.
3. Ensure the logistic team is properly managed
  • Maintain clear rules and regulations for the guards and drivers on SIF duty.
  • Draw up a work plan for all DRC logistic staff and ensure smooth management.
4. Security Management
  • Responsible of organizing and managing the security of persons, goods and property.
  • Implement and ensure that clear security rules/regulations and procedures (DRC security plan) are respected by all DRC staff, contractor and guest.
  • Ensure that relevant recommended equipment e.g. first aid kit, fire extinguisher, tyre changing equipment and card containing emergency call numbers is available. 
  • The Logistic/Security officer reports to the Field Coordinator.
  • The Logistic/security officer manages and supervises the drivers, watchmen and casual workers.
  • Relevant diploma or equivalent in the logistic sector (Supply, transport, procurement, warehousing, ICT, or other relevant)
  • At least 4 years of relevant field experience in the logistic sector with NGO and/or UN agency.
  • Proven experience of large and various purchase through tender (sample/reference will be asked).
  • Proven experience in security management – implementation of security plan.
  • Highly motivated to join a new INGO in Kenya; Pro active and able to work independently.
  • Proven experience in team management and team player in a larger team.
  • Proficient in Microsoft pack office and communication system (IT studies a plus).
Deadline for applications: Send Cover letter and CV to before 30 July 2012.

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