ActionAid Procurement and Administration Officer Job in Nairobi Kenya

Procurement and Administration Officer 
(1 Position)
Based in Nairobi

ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact. We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally.

In Kenya AAIK works in solidarity with women and people living in poverty and exclusion; connecting their voices, sharing ideas, spreading inspiration, campaigning, advocating and formulating public policy to eradicate poverty and ensure social justice.  
We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.

ActionAid seeks to recruit a dynamic and innovative professional who will take up the position of Programme and Finance Assistant; to support the administration unit’s objectives

Procurement and Administration Officer

Reporting to the Procurement and Administration Manager; the Procurement & Administration Officer is responsible for procurement of goods and services as well as logistics and ensuring effective utilization of AAIK’s facilities to enable attainment of the organizational objectives; the incumbent will be responsible for and not limited to;

  • Preparation of periodic procurement plans;
  • Offering advisory services to user departments for effective and efficient implementation of procurement plans;
  • Prequalification of suppliers, receiving and custody of Pre-qualifications, RFPs and Quotations, evaluation of tenders and requests for proposals, and issuing of local purchase orders and service orders;
  • Maintaining an up-to-date database of suppliers;
  • Implementation and enforcement of procurement policies and regulations in the HQ and LRPs;
  • Development of an effective stores management system;
  • Ensuring effective utilization and maintenance of the organization’s vehicles, telephone services and office space;
  • Coordination of the AAIK’s operational and logistics, including transport and communication services;
  • Organizing and making preparations for workshops and conferences;
  • Overseeing safety and security matters, including putting in place appropriate measures to deal with emergencies;
  • Ensuring un-interrupted availability of essential services such as water, electricity, telephones and coordination of outsourced services such as courier and security;

Our preferred candidate will have:

  • A Bachelors Degree in Purchasing and Supplies Management, Procurement or its equivalent from a recognized institution; and
  • Satisfactorily served as Procurement Assistant in a comparable position with similar responsibilities in like organizations for a minimum period of three (3) years.
The successful candidates will enjoy flexibility and organizational space while joining an experienced and dynamic staff working alongside people living in poverty. 
If you possess the necessary qualifications and experience, fill in the application form (click here to download) and specifying the location send it to us via email to be received not later than October 31, 2012 to:

The Head of Human Resources Organisation Development & Administration
P. O. Box 42814, 00100, Nairobi

(Kindly write on the subject line of your email “Procurement and Administration Officer”)

Do not send a detailed CV at this stage as only the information in the application form will be used for initial selection. 

Only short-listed candidates will be contacted.

ActionAid is an equal opportunities employer. 

Qualified women candidates are encouraged to apply.

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