Administrator / Accountant Job in Dar Es Salam, Tanzania

Administrator / Accountant

Summary Job Description:

A leading shipping and logistics company in East Africa requires young and dynamic administrative and/or accounting professionals to take challenging but rewarding functions in the company 

Reporting to the Group Finance & Administration Manager, the functions of this job will include carrying out of day to day administrative and accounting responsibilities, payroll management, tax and other statutory returns and regular preparation of reports to the management and the group.

Location of the job: Dar Es Salam, Tanzania

Years of Experience:
at least 2 years post qualification experience in a similar position in a commercial organization. Experience in shipping, logistics, importation and Freight Forwarding will be an added advantage

Job description:

  • Handle the full day-to-day accounting:
  • Responsible for the full accounts payable process
  • Responsible for the full accounts receivable process
  • Responsible for all general ledger transactions
  • Responsible for maintaining the fixed asset register and correct booking of the depreciation cost.
  • Responsible for bank reconciliation
  • Booking of the realized and unrealized foreign exchange
  • Reconcile all balance sheet and profit and loss accounts on monthly basis
  • Book and reconcile the payroll and comply to all the local schedules and filing (TIN PAYE, NHIF, SDL, etc)
  • Comply with the local and statutory requirement (VAT, Corporate tax declaration, prepare annual accounts)
  • Prepare the interim and the year-end external audit according to group guidelines.
  • Management reporting: ensuring correct and timely input, that procedures are followed and that deadlines are respected
  • Ensuring that internal control systems and procedures are set up and correctly applied in order to minimize risks and maximize profits for the company.
  • Optimizing the current accounting system and organizing/controlling the accounting process according to the group standards.
  • Weekly and monthly financial reporting to the GFAM.
  • Providing management with timely, standardized, accurate and relevant business decision information
  • Supervising and organizing timely and correct legal and mandatory filings and reporting
  • Reporting on variances and suggesting where corrective action is required
  • Ensuring compliance with corporate policy (fixed assets, stock, inventory related accounts and standard costs).
  • Study of the financial aspects and feasibility of specific projects as needed, including contract negotiations
  • Yearly commercial budgeting together with commercial team, and monthly follow-up
  • Designing and implementing a system for management accounting
  • Monitoring exchange rates and covering the risk of devaluation.
  • Assume responsibility of all insurances and risk in the company (including credit insurance, with correct reporting)
  • Preparations of all weekly debtors and creditors reports.
  • Ensure compliance with company policies and procedures.
  • Ensure that financial costing are accurate
  • Preparation of budgets.
  • Carrying our routine office and administrative responsibilities
  • Any and all other matters that may arise from time to time.
  • Bachelor of commerce or Business Administration or CPA K.
  • At least 2 years working experience in a busy accounting environment in a shipping or C&F company.
  • Proficient in all computer application packages.
  • Hands on experience with computerized accounting applications such as QuickBooks and Pastel systems (ERP).
  • Excellent communication and interpersonal skills.
  • High degree of integrity.
  • Should be easily integrated into the company and department.
  • Can work under minimal supervision and pressure to meet strict deadline.
The selected individual shall be expected to work with minimum supervision and should therefore be initiative, self-driven, honest and responsible.

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