Canadian High Commission Registry Mailing Clerk Job in Nairobi Kenya

Competition Notice: LE-04 Registry Mailing Clerk


Notice is hereby given of a competition for staffing of a Registry Mailing Clerk position on an indeterminate basis, and to establish a pool of eligible candidates valid for one year. 

The staffing process will consist of a review of all applications and CVs to ensure that the applicants have demonstrated that they meet the screening requirements stated below. 
Selected candidates will be invited for a written exam to assess essential and desirable skills/qualifications, and successful candidates of the exam will be convoked for an interview to evaluate the candidate’s suitability for the position.

To: Internal/External Applicants

External candidates:  [pls note that it is our policy to pay recruits at the minimum of the salary range for the level]

Section: Immigration

Title:  Mailing Clerk

Level: LE-04

Supervisor: Registry Supervisor

Summary of Duties:

  • classifies, attaches, distributes and tracks incoming immigration correspondence,
  • processes and coordinates packages for outgoing correspondence, including coordination with courier companies, 
  • creates electronic files for immigrant and non-immigrant applications, and prepares corresponding paper files for further processing, and
  • performs other clerical duties as required.
Screening Requirements:
  • Graduation from a recognised university or Diploma in business/secretarial studies, OR
  • An acceptable combination of education, training and work experience
  • Fluency in English is required.
  • Ability to communicate orally in French, Swahili and other East African languages is desirable.
Experience: Previous work experience in a computerized office environment would be an asset.
Rated Qualifications:


  • General office procedures and practices.
  • Software packages such as Windows, Microsoft Outlook, and Microsoft Office.
  • Knowledge of Canadian (or similar) immigration policies and procedures is an asset.
  • Knowledge of local laws and customs is an asset.
  • Strong organizational, planning and time management skills
  • Effective communication skills (verbally and in writing) in English.
  • Able to establish effective working relationships with colleagues and supervisors
  • Able to adapt quickly to procedural and technological changes
  • Able to enter data quickly and accurately into a computer system
Personal Suitability:
  • Discrete and reliable with good integrity and judgment *these qualities will be tested and rated during the competition process.
  • Flexible, works well under pressure, and a self-starter.
  • Comfortable in a fast paced, deadline oriented environment.
Assets: A working knowledge of French.
Conditions of Employment:
  • Ability to obtain the required Reliability Status (security check).
  • Canadian or Kenyan citizenship or valid work permit in Kenya
To Apply:

Applications must be submitted by 16:00, 22nd October, 2012, via email.  

Candidates must demonstrate in writing that they meet the screening requirements by submitting their CV under a covering letter to:
Ref: 2012-Immig-09

The results of this competition may also be used to establish a pool of qualified candidates to staff similar openings in the Immigration Section which might arise in the 12 months following the completion of this competition.

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