Front Office Administrative Assistant Job in Kenya

Job Description Summary Our Client is looking for a Front Office Administrative Assistant who will assist with the administration of the day-to-day operations of the company. 
The HR assistant will carry out responsibilities in some or all of the following functional areas: departmental development, relations, training and development, executive administration, and recruiting.
 
Roles & Responsibilities 
The Front Office Administrative Assistant has partial responsibility for these areas: 
  • Reception desk duties – Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area. 
  • Maintain Registers – receiving and sorting incoming mail and deliveries, official documents and staff correspondence. 
  • Customer Service – Offer a friendly reception to all visitors and members of staff entering the Office. 
  • Able to clearly disseminate information on the company
  • General Administrative/Clerical Support to the Management Team – the Job Holder will also be required to carry out other various administrative duties for the rest of the Management team based at the office 
  • Coordination of general maintenance of office equipment – telephones and computers 
  • Maintain an adequate inventory of office consumables – pending prior approval to carry out the ordering of daily office needs.
Key Competencies 
  • Good verbal and written communication 
Skills
  • Professional personal presentation
  • Integrity & reliability 
  • Customer Service Orientation and Marketing skills 
  • Attention to detail 
  • Planning and Organizing
Requirements  
  • Bachelors degree in a related field or Diploma in Human Resources 
  • At least 2- 4 years’ experience as a Front Office Assistant in a fast paced business environment
Skills:  
  • Computer skills – MS Office (Excel, Word, PowerPoint) 
  • Administrative Skills (Filling, Emails, Internet Research etc.) 
  • Excellent communicator, helpful, and pleasant demeanor 
  • Exceptional Typing Speeds of 35WPM, with 90% Accuracy 
  • Excellent written and verbal communication skills 
  • Ability to multi task and prioritize 
  • Ability to work well independently and within a team environment
  • Excellent customer service skills Knowledge of French and/ or Portuguese will be an added advantage.
If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to recruit@humantalentrecruit.com
 
Only qualified candidates shall be contacted


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