Front Office Administrative Assistant Job in Kenya

Job Description Summary Our Client is looking for a Front Office Administrative Assistant who will assist with the administration of the day-to-day operations of the company. 
The HR assistant will carry out responsibilities in some or all of the following functional areas: departmental development, relations, training and development, executive administration, and recruiting.
Roles & Responsibilities 
The Front Office Administrative Assistant has partial responsibility for these areas: 
  • Reception desk duties – Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area. 
  • Maintain Registers – receiving and sorting incoming mail and deliveries, official documents and staff correspondence. 
  • Customer Service – Offer a friendly reception to all visitors and members of staff entering the Office. 
  • Able to clearly disseminate information on the company
  • General Administrative/Clerical Support to the Management Team – the Job Holder will also be required to carry out other various administrative duties for the rest of the Management team based at the office 
  • Coordination of general maintenance of office equipment – telephones and computers 
  • Maintain an adequate inventory of office consumables – pending prior approval to carry out the ordering of daily office needs.
Key Competencies 
  • Good verbal and written communication 
  • Professional personal presentation
  • Integrity & reliability 
  • Customer Service Orientation and Marketing skills 
  • Attention to detail 
  • Planning and Organizing
  • Bachelors degree in a related field or Diploma in Human Resources 
  • At least 2- 4 years’ experience as a Front Office Assistant in a fast paced business environment
  • Computer skills – MS Office (Excel, Word, PowerPoint) 
  • Administrative Skills (Filling, Emails, Internet Research etc.) 
  • Excellent communicator, helpful, and pleasant demeanor 
  • Exceptional Typing Speeds of 35WPM, with 90% Accuracy 
  • Excellent written and verbal communication skills 
  • Ability to multi task and prioritize 
  • Ability to work well independently and within a team environment
  • Excellent customer service skills Knowledge of French and/ or Portuguese will be an added advantage.
If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to
Only qualified candidates shall be contacted

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