Speed Capital Executive Secretary/PA Job in Kenya

Speed Capital Limited

Position: Executive Secretary/PA

Purpose of the Position


The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Scope


The Executive Secretary reports to the MANAGING DIRECTOR and is responsible for providing senior level secretarial and clerical services for Office

Responsibilities
Provide office support services in order to ensure efficiency and effectiveness within the Head office

Main Activities

  • Receive, direct and relay telephone messages and fax messages
  • Direct the general public to the appropriate staff member
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference
  • Post client payment transactions in the system and issue client receipts
  • telephone calls incoming and outbound at the switchboard
  • Make preparations for Band Council and committee meetings
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Provide word-processing and secretarial support
  • Type confidential documents on a wordprocessing system
  •  Provide support to the CEO
  • Perform other related duties as required
Knowledge, Skills and Abilities

Knowledge


The incumbent must have proficient knowledge in the following areas:
  • office administration
  • an understanding of relevant legislation, policies and procedures
  • an understanding of the northern cultural and political environment
Skills

The incumbent must demonstrate the following skills:
  • team building
  • bookkeeping skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening communications skills
  • computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
  • stress management skills
  • time management skills
Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance Clerk.
The incumbent must also demonstrate the following personal attributes:
  • be honest and trustworthy
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics
The Executive Secretary would normally attain the required knowledge, skills and attitudes through completion of an office procedures and/or bookkeeping course combined with related experience. Equivalencies will be considered.

Mental Demands

The Executive Secretary will have to manage a number of requests and situations at one time.

Email applications to applications@speedcapital.co.ke



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