Credit Control Job in Kenya

Credit Control

Department  : Accounting and Finance
Supervised by : Finance Manager.
Industry :IT

Role Objective

effectively manage the company’s credit control policy and minimize
overdue trade debtor’s balances, to ensure continued liquidity to meet
company obligations and to ensure that all debtors’ accounts are fully
reconciled at all times.

Duties and Responsibilities
  • Ability
    to regularly follow up all outstanding debts for specific customer
    accounts with the respective sales staff and report problem accounts to
    the Finance Manager.
  • To verify facts of all sales returns before
    passing a credit note. Ensure that all supporting documentations are
    duly authorized and factual before processing of a credit note. Ensure
    credit notes are passed and posted on a timely basis to update stock
  • Ensure adherence to policies and procedures of the credit control department.
  • Maintain
    records of all customers in a file (invoices, credit notes, remittance
    slips, copies of withholding VAT and any manner of correspondences with
    the customer) and ensure that the same is filed system and in order for
    ease of traceability.
  • Ensure on a daily basis that the accounts
    copies are received at the end of every day with clear evidence of
    delivery to the customer to prevent future disputes.
  • Ensure that
    all documentation necessary during audit is prepared on time and
    forwarded to the Financial Accountant for inclusion in the audit file.
  • Ensure that debts are paid in a timely manner.
  • Meet cash and debtor day targets set by the firm
  • Chase overdue invoices by telephone, email and letter within agreed timescales.
  • Maintain accurate records of all chasing activity.
  • Regular meetings with debtors to ensure all relevant debts are managed as necessary.
  • Identify changes in payment patterns and propose action to avert indebtness.
  • Ensures that all transactions are compliant with tax legislation.
  • Handle disputed bills and negotiate to bring payment within the agreed terms.
  • Provide accurate advice on billing queries.
  • Respond promptly and completely to both client and internal enquiries.
  • Propose write off of irrecoverable debts.
  • Providing ad-hoc reporting as and when requested
  • Ensure monthly processing deadlines are met as required.
  • Send out monthly client statements/letters as may be agreed from time to time.
  • Provide cover for other accounting functions as requested.
  • Other duties as delegated from time to time by the Finance Manager or any other person designated in their absence.
Minimum Requirements
  • A university degree in a business related field, CPA /ACCA or a diploma in credit management will be added advantage.
  • 2 yrs collections experience; knowledge of Billing and collections procedure.
  • The ideal candidate shall have previous experience dealing with high volume calling and hitting monthly targets.
  • Strong attention to detail, goal oriented
  • Outgoing and confident personality who is able to operate at all levels.
  • A self starter who is proactive and can set and achiever goals
  • A team player with a flexible approach and a willingness to learn.
candidates can send their resume to      
Indicate on the subject line
Credit Control.

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