KENTRADE Internal Audit, Risk & Compliance Manager, and Procurement Manager Jobs in Kenya

Kenya Trade Network Agency – KENTRADE

The Kenya Trade
Network Agency ( KENTRADE) is a parastatal under the Guidance of the
Ministry of Finance which was established under an Executive Order and
gazetted as Legal Notice No 6 of 2011 on 28th January 2011. 
Kentrade’s mandate is the implementation of the National Electronic Single Window System and Trade Facilitation.

KENTRADE
wishes to engage suitably qualified candidates who meet the specified
job requirements as well as the requirements of Chapter 6 of the Kenya
Constitution in the following key positions:
Internal Audit, Risk & Compliance Manager

Job Grade: KTNA3
Accountable to: Technically to the Audit & Risk Committee of the KENTRADE Board Administratively to the Chief Executive Officer of KENTRADE

Responsible for: Internal Auditor
Risk Management Officer
Quality Assurance Officer

Purpose
of the Job
to provide independent assurance that the Agency’s risk
management, governance and internal control processes are operating
effectively. 
Carry out an independent appraisal of the effectiveness and
efficiency of the policies, procedures, systems and standards by which
the Agency’s financial, physical, ICT and Human Resources are managed.
Managing the ISO process. 
Add value by acting as a facilitator in risk
management and carrying out value for money reviews, thereby assisting
the management in the effective discharge of their responsibilities.

Duties & Responsibilities
  1. To plan, organize and carry out the internal audit function including the preparation of a risk based annual audit plan.
  2. Develop and conduct internal financial and systems audit ofthe Agency;
  3. Develop and implement sound audit management systems in accordance with International Auditing Standards;
  4. Ensure compliance with tax regulations, statutory requirements and other government regulations;
  5. Follow up on the requirements ofthe Audit & Governance Committee ofthe Agency;
  6. Carry out periodic institutional risk evaluation and efficiency Audit;
  7. Design, update and implement the internal audit manual.
  8. Liaise with External Auditors during the relevant external Audits and follow up on the implementation Of Audit recommendations;
  9. Undertake special audit investigations as may be required from time to time;
  10. Supervision on risk assessment exercises and ensures implementation of risk management guidelines;
  11. To make recommendations on the systems and procedures being reviewed,
    report on the findings and recommendations and monitor management’s
    response and implementation.
  12. Ensure there is an updated Audit & Risk Committee Charter and an Internal Audit Charter duly approved.
  13. Implement the annual audit plan and provide a report to the Audit Committee at the end of the financial year.
  14. Undertake such other duties as may be reasonably required and which are
    consistent with the level of responsibility of this job role
Academic & Professional Qualifications
  • A Bachelor’s Degree in Commerce/ Business Administration
    (Accounting/Finance option) or related field from a recognized
    University
  • A Master’s Degree in Business Administration, Finance or related field
  • Relevant professional qualification such as passed CPA (K) or Certified
    Internal Auditors (CIA) or its equivalent from a recognized
    Institution;
  • Member of the Institute of Internal Auditors or Certified Public Accountants of Kenya (ICPAK) or
  • Certified Information Systems Auditor (CISA) or relevant institution;
Professional Work Experience
  • Eight (8) years working experience in a relevant field five (4) of which must be in a senior position;
  • Experience in conducting systems and financial Audits
  • Conversant with Information Systems Audits
Essential Knowledge & Skills
  • Knowledge of Public Sector Auditing practices as provided in the Public Audit Act
  • Knowledge of the ISO Quality Management process
  • Proficiency in Microsoft Office Suite with knowledge of a relevant Audit Software.
Personal Attributes
  • Strong management and organizational skills;
  • Highly analytical skills
  • Team Player
  • Excellent report writing and presentation skills
  • Good communication & Interpersonal skills
Contacts
  • Internal: All Departments and Units ofthe Agency
  • External: External Auditors, ISO Certification Representatives.
Procurement Manager

Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Procurement Officer

Purpose
of the Job: 
Responsible for the efficient and effective management of
the supply chain function in the Agency while ensuring good governance
practices and compliance to the Public Procurement Regulations. 
This
includes procurement of goods works and services, disposal of obsolete
unserviceable and surplus stores, inventory management and contract
management; coordinating all procurement activities there of and
coordinating the internal monitoring and evaluation of the supply chain
function.

Duties & Responsibilities
  1. Development, implementation, monitoring & review of the Annual Procurement Plan;
  2. Managing the procurement function in line with and in compliance with Public Procurement Act 2005;
  3. Providing leadership and ensuring efficient and effective management of staff and resources in the procurement function;
  4. Coordinating the preparation of tenders for advertisement, opening evaluation and award;
  5. Developing mechanisms and tools to monitor expenditure and spearhead
    cost reduction in the procurement initiatives in all departments in the
    Agency by implementing cost effective inventory holding levels;
  6. Formulating a sourcing strategy for services and product purchases in
    accordance with market trends and the Agency’s budgetary limits;
  7. Developing procurement targets and a forecasted procurement plans that
    will be integrated in the annual budget to facilitate local and
    international purchases;
  8. Adopting a total cost of ownership approach in the development and evaluation of all materials in the tendering process;
  9. 9. Maximizing procurement department staff performance through setting of objectives, appraisals, review and feedback;
  10. Preparing and submitting to the PPOA Quarterly Procurement Reports as required; and
  11. Act as the Secretary to the Corporation Tender Committee and the Disposal Committee.
  12.  Undertake such other duties as may be reasonably required and which are
    consistent with the level of responsibility of this job role.
Academic & Professional Qualifications
  • Bachelor’s degree in Procurement/Purchasing & Supplies, Commerce,
    Business Administration, Economics, Social Sciences or related field.
  • Master’s degree in relevant field from a recognized institution
  • Professional Qualifications with Chartered Institute of Purchasing & Supply (CIPS)
  • Membership to the Chartered Institute of Purchasing & Supply
    (CIPS)/ the Kenya Institute of Supplies Management (KISM) or relevant
    professional institution
Professional Work Experience
  • Eight (8) years’ relevant work experience 4 of which must be in a senior management position.
  • Competence in undertaking Public Sector procurement activities
  • Proficiency in Contract Management and Management of Supplier Relations
Essential Knowledge & Skills
  • Conversant with the Public Procurement Act, 2005 & The Procurement Regulations, 2006.
  • Knowledge of public procurement procedure for the procurement of Works and Services.
  • Proficiency in Microsoft Office Suite
Personal Attributes
  • Excellent communication and interpersonal skills
  • Excellent negotiation, report writing and presentation skills
  • High levels of personal integrity and professionalism
  • Ability to multi-task and meet strict deadlines
Contacts
  • Internal: Finance Committee of the Board, all departments and Units of the Agency, the various committees of Procurement
  • External: PPOA, Government Officials, Suppliers, Service Providers
Qualified and Interested candidates are requested to submit their
written application together with an up to date Curriculum Vitae, copies
of certificates & testimonials, email and telephone contacts
including names, telephone and email contacts ofthree (3) referees who
must be familiar with the candidates previous work experience. 
Applications
should be addressed as detailed below and be sent by post or hand
delivered to the Kentrade offices so as to be received not later than
5.00pm on Friday, 16th November 2012.

The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd – Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification


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