KENTRADE Secretary, and Driving Jobs in Kenya

Kenya Trade Network Agency – KENTRADE

The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance of the Ministry of Finance which was established under an Executive Order and gazetted as Legal Notice No 6 of 2011 on 28th January 2011. 
Kentrade’s mandate is the implementation of the National Electronic Single Window System and Trade Facilitation.

KENTRADE wishes to engage suitably qualified candidates who meet the specified job requirements as well as the requirements of Chapter 6 of the Kenya Constitution in the following key positions:

Secretary (3 posts)


Job Grade: KTNA 8
Reporting to: Head of Department as assigned

Purpose of the Job
: to provide secretarial, clerical and administrative support to the respective departments/offices to ensure that services are provided in an effective and efficient manner.

Duties and Responsibilities
  1. Draft general correspondence and reports and proof read a wide variety of official documents.
  2. Respond to telephone inquiries, route calls to appropriate officers and place outgoing calls.
  3. Schedule appointments, prepare itineraries and confirm travel arrangements.
  4. Maintenance, storage and retrieval of files/documents for easy access and security.
  5. Maintain effective communication channels between the Office and other offices
  6. Receive, sort and route all incoming mail to the office and highlight important details.
  7. Receive and screen incoming calls, visitors and correspondence to the department.
  8. Maintain the office calendar of events, schedule of appointments and plan for meetings.
  9. Receiving and directing Visitors to the Department.
  10. Taking messages, handling inquiries and routing them to the relevant officer.
  11. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Qualifications
  • Higher Diploma in Secretarial Studies or its equivalent from KNEC or any recognized institution.
  • A Certificate in computer applications and Microsoft office Skills
  • Six (6) years of relevant experience in a busy environment preferably in the public Sector.
  • Administrative Writing Skills,
  • Reporting Skills
  • Event scheduling and Travel Logistics
Personal Attributes
  • High levels of Professionalism and Confidentiality,
  • Good Organization and planning skills
  • Excellent telephone and interpersonal skills
Driver ( 2 posts)

Job Grade: KTNA 11
Accountable to: HR & Administration Manager

Purpose of the Job
: To provide effective transport facilitation to the Agency staff and Visitors for official purposes in order to attain the objectives ofthe organization.

Duties and Responsibilities
  1. Driving the assigned vehicle as authorized;
  2. Carrying out routine checks on the vehicle’s cooling, oil, electrical, tyre pressure and brake systems, and Detecting and reporting malfunctioning of the vehicle systems;
  3. Maintenance of work ticket(s) for vehicle(s) assigned;
  4. Ensuring security and safety of the vehicle on and off the road and Overseeing safety of the passengers and/or goods therein;
  5. To ensure cleanliness of assigned vehicle at all times when in use or otherwise and that the vehicle is in good condition before and after use.
  6. To carry out periodic checks on the assigned vehicle to determine maintenance needs and report accordingly and time.
  7. To drive carefully at all times and ensure safety of the passengers, other road users, and the assigned vehicle.
  8. To keep up to date vehicle mileage log and ensure the work ticket is effectively maintained.
  9. To ensure all vehicle reports are done on a monthly basis and submitted on or before the scheduled date.
  10. Adherence to the provisions of the Highway Code and the Government Vehicle Check Unit requirements
  11. To assist in other duties in the office as assigned by the immediate supervisor when not undertaking transport facilitation.
  12. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role
Academic and professional qualifications
  • Minimum of Secondary School Education is preferred with KCSE mean Grade of C plain or equivalent qualification form a recognized institution.
  • Must have a clean and valid driving license of classes B, C, and E
  • Have passed the Suitability Test for Drivers Grade II from the Ministry of Roads and Public Works;
  • Have certificate of good conduct from the Kenya Police;
  • Be fluent in both English and Kiswahili;
  • Successfully undertaken a 5 days First Aid Course with a recognized institution
Experience and knowledge
  • Must have a minimum of six (6) years of relevant experience
  • Basic computer skills, especially in word processing and spreadsheets will be an added advantage.
  • Have adequate knowledge of the Highway Code;
Personal attributes
  • Must be a mature, respectful and honest person of high integrity that is able to work in a team
  • Must be flexible and able to adapt to abrupt changes in Programmes at short notices.
  • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
  • Good inter-personal, communication and presentation skills.
  • Ability to work long hours including weekends and holidays
  • Flexibility and ability to stand in for others when required to do so is necessary
  • Ability to maintain confidentiality at all times
Qualified and Interested candidates are requested to submit their written application together with an up to date Curriculum Vitae, copies of certificates & testimonials, email and telephone contacts including names, telephone and email contacts ofthree (3) referees who must be familiar with the candidates previous work experience. 
Applications should be addressed as detailed below and be sent by post or hand delivered to the Kentrade offices so as to be received not later than 5.00pm on Friday, 16th November 2012.

The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd – Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification


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