SCI HR & Admin Assistant Job in Kenya

HR & Admin Assistant  – Kenya

Team/Programme: Programme Operations    
Location:  Dadaab
Grade:  TBC  (Competitive Package)    
Post Type: National
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

To assist the Support Services Coordinator in the provision of quality, efficient and proactive HR & Admin support services to the Dadaab area office

Scope Of Role:

Reports to: Support Services Coordinator


Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: None

Key Areas Of Accountability:

  • Support field recruitment exercises by setting and organizing interviews appointments, interview folders, and sending out regret letters.
  • Ensure preparation of recruitment planners & job adverts for circulation to various distribution groups
  • Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casuals
  • Monitor closely staff leave status, ensuring regular updating of the leave database and status report sent out to line managers, track leave in coordination with line managers and advice accordingly.
  • Liaise with the Support Services Coordinator to ensure timely renewal of staff employment contracts records
  • Update and ensure staff medical, Group life & Group personal accident insurance eligibility lists are current.
  • Filing employees life cycle documentation right from recruitment including CVs, employee certificates, employees bio-data, performance management forms, exit interview and leaver forms and ensure that all staff files and records are up to-date at all times.
  • Responsible for reporting monthly payroll changes to Nairobi HR Department e.g. new hires, exits, change in salaries, promotions, etc.
  • Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.
  • Prepare & submit HR & payroll reports to Nairobi HR department
Skills And Behaviours (our Values in Practice)
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Honest, encourages openness and transparency
Qualifications And Experience
  • Diploma in Human Resources Management or Business Administration or relevant field
  • Minimum two (2) years’ experience in a similar role within a busy context
  • Good spoken and written English and Kiswahili
  • Good interpersonal skills and ability to work in a multi-cultural context
  • Ability to plan and prioritize work
  • A good understanding of office operations
  • Proficient in use of Computer packages (MS Word, Excel)
  • Commitment to Save the Children values
The application period is now open and will close at midday Wednesday 15th November 2012. 
apply for an open position, please send a short cover letter and CV to  indicating the position
applied for in the subject line.

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