SCI HR & Admin Officer Jobs in Kenya

HR & Admin Officer

Team/Programme: Programme Operations    
Location: Wajir South
Grade:  TBC  (Competitive Package)    
Post Type: National
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

To coordinate and manage all human resources requirements in the Wajir South Area Office and ensure compliance with Save the Children human resources and administration policies and practices.

Scope Of Role:

Reports to: Support Services Coordinator


Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. 
Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million in 2012.

Staff directly reporting to this post: Cook, Cleaner

Key Areas Of Accountability:

  • Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.
  • Ensure preparation of recruitment planners & job adverts for circulation to various distribution groups
  • Participate in field office recruitment panels as requested by line manager
  • Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casuals
  • Manage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.
  • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
  • Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.
  • Manage disciplinary and grievances issues arising from the area office
  • Prepare & submit HR & payroll reports to Nairobi HR department on a monthly basis
  • Responsible for developing and undertaking induction processes for all new hires and ensuring that all sectors participate in these induction processes
  • Facilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line manager
  • Responsible for monitoring field office staff leave status i.e. annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave ensuring this is shared with Nairobi HR department.
  • Ensure exit interviews are carried out and through this and other means bring recommendation and key issues to Support Services Coordinator.
  • Ensure compliance with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, security, employment equal opportunities and other relevant policies.
  • In conjunction with line managers ensure that all staff understand and observe the Child Safeguarding Policy and Code of Conduct
  • Facilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is current.
  • Line manage Cook and Cleaner and identify support requirements.
Skills And Behaviours (our Values in Practice)
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Honest, encourages openness and transparency
Qualifications And Experience
  • Higher Diploma qualification in Human Resources Management
  • Minimum three years experience in a similar role
  • Good knowledge and experience of generalist HR issues, including compliance with employment laws, interpretation and application of policies and procedures with a strong bias to compliance and quality
  • Solution-focused and confident in operating within a dynamic and fast paced environment/team.
  • Excellent communication skills (verbal and written), with the ability to provide clear and effective advice on a range of HR issues.
  • Strong team player, collaborative, and capable of building effective relationships across all levels
  • Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint) and ability to use the Internet to obtain data and reference material
  • Commitment to Save the Children values
The application period is now open and will close at midday Wednesday 15th November 2012. 
apply for an open position, please send a short cover letter and CV to  indicating the position
applied for in the subject line.

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