SCI Logistics Officer Job in Kenya

Logistics Officer – Kenya

Team/Programme: Programme Operations    
Location:  Dadaab
Grade:  TBC  (Competitive Package)    
Post Type: National
Child Safeguarding:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:


Under the supervision of the Area Programme Manager, deliver timely, effective and accountable logistics support to Save the Children field teams in Dadaab by coordinating effective procurement, fleet management, communications and supply management, and overseeing the movement of goods and personnel.

Your support in the delivery of an effective logistics function will play a key role in the expansion of Save the Children programmes in Dadaab to increase impact and enable positive change for children.

Scope Of Role:

Reports to: Area Programme Manager

Dimensions:

Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 
Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. 
Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: Drivers

Key Areas Of Accountability:

  • Supporting the Area Programme Manager in the delivery of in-country logistics activities, including relief distributions and maintenance and management of vehicle fleet and office equipment as part of the Dadaab logistics team;
  • Ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
  • Implementing effective stock management and administration systems, thoroughly monitoring stock levels and advising on appropriate stocking and replenishment to meet project demands;
  • Supporting and participating in effective training of national staff responsible for the maintenance and efficient running of procurement, communications, transport, security and office infrastructure;
  • Ensuring vehicle fleet management complies with SC standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the programme;
  • Preparing a monthly ‘Logistics Report’ to the Nairobi Logistics Manager, detailing all logistical activities including fuel and procurement, and stock reporting, asset register updates, staff issues, and other relevant information;
  • Communicating security procedures effectively so they are understood and strictly adhered to throughout the programme and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;
  • Advising the Area Programme Manager on evolving security situations to adapt logistics activities accordingly and ensure new emergency operations are effectively supported;
  • Enabling the evacuation of field based teams, in the event of an emergency;
  • Assisting the Area Programme Manager in the proposal process by coordinating and helping identify technical logistics requirements;
  • Representing the principles and work of Save the Children to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
  • Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Skills And Behaviours (our Values in Practice)
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications And Experience
  • A Diploma in Procurement and Supplies management (CIPS) or relevant area
  • Minimum 3 years relevant experience of logistics support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
  • Experience of setting up office equipment, including communications and particularly with HF/VHF/Codan radio systems, satellite phones and communications procedures;
  • Ability to support the development of personal security and evacuation procedures;
  • Track record of training, managing and developing staff in logistics and administrative systems;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments
  • Commitment to Save the Children values
The application period is now open and will close at midday Wednesday 15th November 2012. 
To
apply for an open position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org  indicating the position
applied for in the subject line.


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