Scope of Role:
Reports to: Logistics Manager
Dimensions: Save the Children has supported children in Kenya since before its Independence in 1963 and has had a consistent operational presence in the country since 1984.
Staff directly reporting to this post: Procurement Assistants, Logistics assistant fleet, Logistics Assistant warehouse and assets.
Key Areas of Accountability:
- Coordination of programme logistics; implement the country logistics policies and procedures for the management of the supply chain, including one or more of the following areas; procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
- Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
- Manage and support Nairobi logistics staff including ensuring clear division of responsibilities, clear objectives, and management of performance
- Ensure that procedures within the specific area of responsibility meet Save the Children and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
- Provide support to senior logistics staff on areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required
- Provide logistics training and capacity building as required
- Participate in Grant start up meetings and Monthly BVA meetings as required.
- Timely processing of procurements as per policy and ensure timely payments of all suppliers.
- The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
- Prior experience in logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments
- Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
- Experience of working in remote field bases with limited infrastructure
- Experiencing in managing and supervising others in logistics
- Ability to synthesise and analyse information, and make clear, informed decisions
- Ability to build relationships quickly with a wide range of people, both internally and externally
- Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
- Cultural awareness, with strong written and spoken communication and interpersonal skills in English and French
- Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications networks
- Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
- Fluent in Spanish, Portuguese, or Arabic
The application period is now open and will close on Thursday 18th April 2013.