Personal Assistant Job in Kenya (Kshs 25,000)

Personal Assistant (Kshs 25,000)
 
Our client is an up and coming organization that is seeking a Personal Assistant to the Manager.  
The key purpose of this job role is to support the Director, and office staff to complete tasks.
 
Key Responsibilities
  • Devising and maintaining office systems, including data management and filing
  • Screening phone calls, enquiries and handling or forwarding them
  • Support and supervising the office team
  • Ensuring all tasks assigned are completed well in a timely manner
  • Meeting and greeting visitors at all levels of seniority
  • Organizing and maintaining diaries and making appointments
  • Dealing with incoming email, and correspondence on behalf of the manager as advised
  • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance in the operations of the organization
  • Taking dictation and minutes for meeting
  • Carrying out administrative duties for the office including payments, helping arrange for meetings and tracking ongoing work/projects
  • Producing documents, briefing papers, reports and presentations
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings
  • Any other duties and responsibilities assigned for smooth operations of the organization
Required Qualifications
  • Degree in Business Administration, Office Administration.
  • 2 years working experience in a similar role.
  • Good organization skills
  • Must be able to carry out tasks in a timely professional manner
  • Good communication skills both oral and written
  • Must be goal oriented
To apply, send your CV only to fm8251@gmail.com with the job title Personal Assistant (Kshs 25,000) in the subject line, before Wednesday 5th February 2014.


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