KEMRI Wellcome Human Resources Officer Job in Kilifi, Kenya

Human Resources Officer
 
Reference Number: HRO-01-2014

Category: Human Resources
Grade: 6.01 – 6.16
Location: Kilifi
Country: Kenya

Summary:

To provide support to the Programme on recruitment and selection process, developing innovative solutions and effectively co-ordinate the implementation of the performance management program to enhance the Programme’s employee performance.

Contract: Two (02) years in the first Instance.

Reporting Lines:

The post holder reports to the Head of Human Resources.

Key Responsibilities:

  • Provide technical and administrative support in recruitment activities including identifying vacancies, confirming specifications and availability of resources, drafting advertisements and posting advertisements according to laid down HR policies and guidelines.
  • In liaison with the recruiting departments, develop short listing criteria for vacant positions and actively participate in the shortlisting process.
  • Co-ordinate, conduct/ participate in the interviewing process.
  • Actively participate in the selection of suitable candidate for positions and conduct reference checks.
  • Co-ordinate and conduct induction and all related on-boarding procedures for all new staff and continuously review and update the induction package to ensure it is up to date and serves the needs of the Programme.
  • Manage and track staff probation, ensure end of probation evaluations are undertaken and appropriate recommendations made and actions taken e.g. confirmations, extension of probationary periods etc.
  • Co-ordinate the performance management processes including providing technical support to the heads of department, line managers and staff on the process and tools; ensure all evaluations and appraisals are undertaken as scheduled.
  • Liaise with the Head of HR to initiate appropriate systems to identify exemplary performers and put in place appropriate reward mechanisms or identify poor performers and put in place interventions to address weaknesses/ gaps.
  • Analyse overall outcomes and feedback from the performance appraisal reviews on an ongoing basis with a view to ensure that mechanisms for performance management system compliance, the establishment of result-based performance objectives, expectations and feedback are established.
  • Make proposals on related guidelines, procedures and/or performance management systems changes as and when necessary.
  • Assist in building organization support and commitment for an performance evaluation culture by maintaining close ties with change initiatives, the Programme’s strategic planning cycle.
  • Prepare reports on performance management system related matters including timeliness of process, compliance with procedures and overall results as well as recommendations on implementation and overall effectiveness.
  • Propose and define meaningful linkages between performance appraisal outcomes and competency development programmes and support programmes for employees, including mentoring programmes.
  • And any other duties that may be assigned from time to time.
Qualifications, Skills and Competence:

Qualifications and skills:

  • Bachelors degree in Human Resource Management or equivalent
  • Professional HR qualification and membership to a HR body e.g. IHRM, CIPD etc. or equivalent
  • At least 3 years’ experience in co-ordination of performance management systems , recruitment and selection activities.
  • Knowledge of Kenya laws and practices
  • Computer literacy with proficiency in Microsoft applications
Desirable:
  • Past experience with online Recruitment and Performance Management systems.
Competencies:
  • Problem solving and decision making
  • Good planning, co-ordination and follow through ability
  • Proactive with a hands on approach
  • Confidentiality and high integrity
  • Good interpersonal and communication skills
  • Team working with the ability to work in a multi-cultural environment
Application Procedure:

To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: “Apply for this job”.

All applicants are required to attach their updated Cv, application letter and state their current/last gross salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 9th February 2014. Only shortlisted candidates will be contacted.

KEMRI-Wellcome Trust Research Programme (KWTRP) is an equal opportunity employer.  Direct or indirect canvassing will lead to automatic disqualification.  

KWTRP does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees).


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