Personal Assistant to the CEO Job in Nairobi Kenya

Summary: Our client is an innovative young company that seeks to change the waste management and recycling space in Nairobi. The company is currently scaling up its operations and needs administrative support in the form of a Personal Assistant to the CEO.

You will work closely with the CEO to provide administrative and organizational support and will have the opportunity to take up significant responsibility in a fast-growing environment.

Key Responsibilities

  • Coordinate management meetings, create & distribute pertinent documentation including reports, minutes, agendas etc
  • Prepare and modify documents including correspondence, reports, drafts and emails
  • Maintain all calendars/diaries, schedule appointments and take responsibility for meeting room management and ensure that the CEO is well prepared
  • Liaise and follow-up on clients, suppliers of various services and continuously update the status of tasks undertaken. This includes following up on business licenses, work permits, etc.
  • Provide timely & accurate operational support on behalf of the CEO to maintain day to day efficiencies in the office
  • Conduct regular research in area of responsibility and disseminate information appropriately to enhance knowledge, attitudes, opinions, and aspirations of the company’s major stakeholders
  • Provide active guidance on more optimal use and work on improvements of the organizational website, including social media
  • Develop/provide input to briefing notes, reports and presentations for external and internal communication
Qualification and experience
  • Degree in Business Administration or related field
  • 3 to 5 years working experience in a similar role
  • Ability to ‘get things done’ in a hands-on manner
  • Excellent short hand and audio typing skills
  • Excellent customer service, interpersonal and relationship management skills
  • Excellent administrative skills
  • Excellent communication skills including written, oral and presentation skills
How to apply:
Send your application including a cover letter demonstrating why you are the most suited for this role, a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Thursday 6th March 2014

Adept Systems
Management Consultants
P O Box 6416, 
Nairobi, GPO 00100


Only short listed candidates will be contacted. 

Please note that we do not charge fees for receiving or processing job applications.

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