Africa Lead II Project Logistics & Procurement Officer Job in Nairobi, Kenya

USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project
Scope of Work
Job Title: Logistics & Procurement Officer
Location : Nairobi, Kenya (with in-country and periodic international travel)
Period of Performance: February 22nd , 2016 – September 30, 2018 (funding dependent)

Background: The USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project is a five-year effort to support and advance the agricultural transformation in Africa as proposed by the African Union Comprehensive African Agricultural Development Program

(CAADP), while simultaneously contributing to the Feed the Future goals of reduced hunger and poverty, by building the capacity of men and women African leaders, institutions and stakeholders to develop, lead, and manage the structures needed for the transformation process. 

This project has three components:
  • The establishment of institutional/organizational architecture to lead African agriculture transformation at the national and regional levels, operating at the highest level of effectiveness;
  • The operationalization of capacity to manage policy change and alignment process; and
  • The effective participation and leading when necessary, of Non-State Actors (NSAs) in the CAADP process.
The Opportunity: Africa Lead requires a logistics and procurement officer to support the planning and implementation of various program activities. 
Because of the broad nature and complexity of issues and institutions addressed by Africa Lead, the position requires outstanding conceptual thinking, activity implementation planning, organization, work ethic and dedication to detailed planning and compliance to USAID regulations. operations.
Qualifications, Background and Experience:
The Logistics & procurement officer will be responsible for advising and managing arrangement of all logistics and procurement essential to the successful operation of the Africa LEAD II program activities, ensuring efficient and transparent procurement and logistics arrangement processes in accordance with USAID and DAI guidelines and standards.

Specific qualifications include:

  • Minimum degree required in project management, procurement or development economics, management, economics, social sciences, or other related field of study
  • Applicants must have a minimum of 5 years of demonstrated USAID experience in logistics and procurement fields ;
  • Familiarity and experience with managing Donor funded participant training, and demonstrated knowledge of USAID travel and procurement regulations preferred
  • Demonstrated effective interpersonal skills, creative problem solving, conflict and ethical management skills
  • Computer literate in Microsoft Office mandatory
  • Fluent Swahili and English language skills required
  • Regional & international travel experience
Duties and Responsibilities:
Core responsibilities would include composing logistics worksheets, coordinating logistics for events or trainings and tracking all relevant implementation details for the activities in their portfolio. 
The Logistics & procurement officer will be required to support a portfolio that contains multiple activities, involving multiple stakeholders and whose outcomes are highly visible at the county, national and regional levels.
  • Oversees and manages the logistics related to all meetings, trainings, workshops, conference, events which includes identifying & securing venue, lodgings, meals, local transportation and protocol for participants and/or international guest as well as organizing translation & interpretation services;
  • Organizes and tracks all logistics related to trainers and/or consultants movements including schedules, accommodation and transportation arrangements, and resource materials;
  • Responsible for overseeing travel arrangements for participants, consultants and staff including arranging flights, travel insurance, visa, per diems, airport pick-ups and drop off in a timely fashion in coordination with the Finance unit;
  • Provides information and data to technical Team for preparation of per diems and travel advances for project staff and cash and check requirements to assist in developing activity budgets for workshops and events;
  • Supports procurement team in procurement of training resource materials such as manuals, bags, pens, notebooks, banners, giveaways in coordination with the Activity team leader;
  • Supports procurement team in preparing bid-matrixes and purchase requisitions for all training and event related activities;
  • Coordinates with the Monitoring, Evaluation and Database Coordinator to ensure the proper dissemination and collection of data forms such as attendance sheets and evaluation forms.
  • Prepares a final summary report of trainings and assessments of logistic arrangements for reporting purposes and planning;
Supervision: This position will report to the technical programs manager but will collaborate closely with other senior staff members and activity team leaders as necessary to ensure the smooth implementation of activities.

Performance Criteria
Africa Lead II is a performance-based project, highly dependent on individuals and team core competencies. 
Each staff member will participate in a semi-annual evaluation and receive feedback. 
Based on this evaluation, decisions related to promotion or salary increase will be made.

If you believe you qualify for this job, kindly submit your CV and current and expected salary to by January 26, 2016.

Only qualified candidates will be contacted.
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