Grants Officer Job in Kenya – Maryland Global Initiatives Corporation

University of Maryland
 
School of Medicine
 
Maryland Global Initiatives Corporation (MGIC) is an affiliate of University of Maryland, Baltimore (UMB). 
UMB
has a Global Health Program which is delivered through the Maryland
Global Initiatives Corporation (MGIC) and housed by various institutes
among them the Institute of Human Virology (IHV). 
Since
2004, IHV has partnered with the governments of Kenya, Guyana, Haiti,
Nigeria, Rwanda, Tanzania, Uganda and Zambia to address each country’s
growing HIV and AIDS epidemics. 

 
The
Institute has led efforts to build National Health Systems in each
country via strategic international, national, and local collaborations
through the design and implementation of unique education, training, and
treatment programs addressing each country’s complex HIV/AIDS
epidemics. 
In Kenya, UMB through the Institute of Human
Virology started operations in 2004 under the AIDS Relief Project
consortium funded by Presidential Emergency Plan for AIDS Relief
(PEPFAR) through HRSA/CDC. This was the beginning of UMB’s work in Kenya
which has seen implementation of 11 grants to-date.

MGIC
seeks candidates for multiple positions for an anticipated $22,000, 000
health service delivery program that will support implementation and
expansion of comprehensive HIV prevention, Care & Treatment
programs; establish systems for quality assurance and improvement; and
support strengthening of county and sub county systems for sustainable
HIV service delivery.
 
“These positions are subject to project award and funding”
 
“All these positions will be based in the western region”
 
Grants Officer

The Primary role of this position is managing the grants portfolio of the project. 
Reporting to the Head of Finance and Administration, the Grants Officer will provide Grants, Contracts and Sub-agreements, financial training and support to the project sub grantees as well as the daily management of the grants information system. 
S/he will also be expected to conduct field visits and build the capacity of the sub-grantees on identified areas per field assessments as informed by the organizational capacity assessment. 

Duties & Responsibilities
  • Provide grants management support to sub-grantees to ensure that the donor rules and regulations are adhered to. This may entail providing orientation / training to sub-awardees on compliance requirements including USG Rules and Regulations, UMB policies on sub-awards, generally accepted accounting practices, and good business practice.
  • Review the sub-grantees monthly invoices for accuracy and completeness on a timely basis, and in consultation with the Program Director, ensures that the sub-awardees financial performance is re-aligned with the programmatic deliverables.
  • Participate in pre-award and post-award assessment process, develop action plans and monitor implementation of these action plans in a timely manner.
  • Provide continuous mentorship and technical support to sub-grantees in a bid to build their capacity in grants and financial management.
  • Ensures that sub-grantees submit the required reports promptly as per the terms of the contract and that they receive the necessary funds to carry out their scope of work.
  • Monitor expenditure versus the approved budget and current obligation to ensure that sub-grantees do not overspend.
  • Work collaboratively with Finance team and technical staff in monitoring sub-recipient performance to ensure compliance with the terms and conditions of sub-award.
  • Address problems or concerns with management of sub-awards in a timely and effective manner.
  • Supports the sub-award close-out process.
  • Assist management in regular monitoring of financial transactions, Partner accounts and obligations against budget and grant requirements
  • Maintains up-to-date files of all sub-awards including sub-agreements, modifications, approved budgets, pre/post-award assessment reports, important correspondences, etc.
  • Assist in the compilation of the monthly sub-award accruals.
  • Assist in the compilation of other regular and ad hoc financial reports that may be requested.
  • Advice management on smooth operationalization of grant controls and ensure compliance with statutory requirements.
  • Assist in the Grant making process.
Qualifications
  • Minimum of a Bachelor’s degree in Accounting, Finance, or Business Administration and holder of CPA II or equivalent.
  • Minimum of three (4) years relevant experience in grants or contracts administration including pre- and post-award management, financial analysis, budgeting in a busy accounting department.
  • Additional relevant training and qualifications in grants management will be an added advantage.
  • Experience with database management or grants management information system in international donor funded projects or relevant projects with NGOs experience will be an added advantage.
  • Working knowledge of USG rules and regulations, experience in donor-funded organizations preferred.
  • Good interpersonal and capacity-building skills, high integrity, ability to work with minimal supervision.
  • Excellent oral and written communication skills.
  • Ability to work under tight deadlines, under pressure and to multi-task.
  • Ability to mentor and coach colleagues lacking financial education/training.
  • Excellent skills using QuickBooks, Excel, and Access.
How to Apply
 
If
you meet the above mentioned qualifications, you are requested to send
your cover letter and CV to hr@mgickenya.org by January 17, 2016. 
Candidates are requested to indicate the title of the position being applied on the subject line of the email. 
Only shortlisted candidate will be contacted.

Maryland Global Initiatives Corporation is an equal opportunity employer.

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