International Organization for Migration Senior Nurse (Observation Unit) Job in Nairobi, Kenya

International Organization for Migration (IOM)
I. Position Information
Vacancy Notice: IOMKE/SVN/002/2016
Position title: Senior Nurse – Observation Unit
Position grade: G5
Duty station: Nairobi, Kenya
Duration of Contract: 6 months, with possibility of extension

Seniority band: Band III

Job family: Migration Health


Organizational unit: Migration Health Department

Position rated: Yes

Subject to rotation: No

Reporting directly to: Chief Nurse

Overall supervision by: Head of Migration Health Assessment Centre
Managerial responsibility: No
Directly reporting staff: None
II. Organizational Context and Scope
The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. 
As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.
In Kenya, IOM has since significantly diversified its programming since 2005. 
IOM currently implements interventions within the areas of emergency and post-conflict response, preparedness and response, disaster risk reduction, livelihoods, healthcare and psychosocial assistance, assisted voluntary return of migrants, immigration and border management, migration and development, resettlement and repatriation, family reunification, counter human trafficking, assistance to vulnerable migrants, and labour migration. 

III. Responsibilities and Accountabilities
Under the general supervision of the Head of Migration Health Assessment Centre, and the technical supervision of the Chief Nurse at the IOM (MHAC) in Nairobi, the incumbent will be responsible for:
  • Organizing and participating in preparatory work for health assessments, which include: vital signs measurements, collecting medical history, hearing and visual acuity etc.
  • Assisting the Migration Health Physicians and IOM Consultant Physicians during examination by following prescriptions and recommendations given by the doctors.
  • Maintenance and confidentiality of information, collaborative relationship with clients, partners and health professionals.
  • Participation in field missions, out of duty station and medical escorting of migrants traveling under auspices of IOM when assigned by the Head of MHAC.
  • Authenticating the identity of refugee/migrant, as maybe requested, prior to clinical or radiology examinations.
  • Assisting in coordinating nursing activities in the specific unit (X-RAY/TC/OBS/Vaccination), as assigned.
  • Assisting in coordinating specific daily duties to staff under his/her supervision in the unit.
  • Assisting in ensuring smooth running of daily activities of the specific unit (X-RAY/TC/OBS/Vaccination).
  • Coordinating and holding unit meetings regularly, and also representing the unit in relevant meetings at higher level while providing feedback to other unit staff.
  • Ensure strict compliance of established SOP’s in the assigned unit
  • Coordinating with other relevant units like counseling, customer care, data-processing for time efficient and high quality service provision to migrants.
  • Reporting any loss, malfunction of all items/equipment/ assets allocated to the unit
  • In liaison with Chief Nurse, ensure adequate coverage of the unit at all times.
  • Inform the Doctor in charge of evident infectious diseases and administer preventive action as soon as possible. To include surveillance and isolation of affected cases
  • Safe keep, organize and monitor stock inventory level and expiry dates of medical supplies, vaccines, equipment and drugs as well as replenishment in timely manner. Update the stock database regularly
  • Follow up patients and inform Doctor in pre-departure on progress of hospital referrals including camp cases
  • Preparing a report on therapeutic procedures administered to migrants, in accordance with the requirements of resettlement countries.
  • Coordination of work flow in the observation unit, preparation of documents, medical forms, consent forms, payment receipts , appointments for referrals to consultant Doctors.
  • Distribute files to the panel physicians according to the list and daily allocation of caseload per Doctor.
  • Provide migrants with necessary information regarding TB screening, sputum smears, pregnancy test and treatment.
  • Ensure that all daily migrant information is entered in MiMOSA and all results uploaded as required.
  • Monitor the flow of files and account for the clearance status of all the files assigned for physical examination at the end of the day.
  • Ensure that the files on long hold are handed over to the Alert Nurse for follow up.
IV. Competencies 
The incumbent is expected to demonstrate the following technical and behavioural competencies: 
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments and project beneficiaries
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues’ learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments
Performance Management
  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team’s work
Technological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
  • Establishes realistic resource requirements to meet IOM needs 
  • Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
  • Maintain confidentiality and discretion in appropriate areas of work
V. Education and Experience
  • Bachelor’s Degree in Nursing and registration with the Nursing Council of Kenya as a Registered Nurse.
  • Five years in handling and following up medical documents as a senior staff.
  • Supervisory experience and proven ability to coordinate the work of others required.
  • Work experience in an international organization an advantage.
  • Working knowledge of Mimosa and other medical database systems an advantage
  • Training and experience in TB, STDs, HIV/AIDS counseling and other communicable diseases is an asset.
  • Proficiency in computer skills, especially in MS Office (Excel, Word, Access) and experience in working with databases and online applications.
VI. Languages 
Required: English and Kiswahili
Mode of Application:
Submit cover letter and CV including daytime telephone and e-mail address to:- 
International Organization for Migration (IOM), 
Human Resources Department, 
P.O. Box 55040 – 00200, 
Nairobi, Kenya 
or send via e-mail to

Closing Date: 26th January, 2016

Only shortlisted applicants will be contacted

No Fee: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

Only shortlisted applicants will be contacted

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