IOM Programme Intern Job in Nairobi, Kenya

International Organization for Migration

I. Position Information

SVN No: SVN/IOMSO/038/2015
Position Title: Programme Intern
Position Grade: Internship Contract
Duty Station: Nairobi, Kenya
Duration of Contract: Three months with possibility of extension
Organizational unit: Department of Operations and Emergencies Programme Migration Crisis and Recovery Return and Reintegration, Recovery


Position rated: No
Subject to rotation: No
Reporting directly to: Programme Manager 
Overall Supervision by: Programme Manager 
Managerial Responsibility None 
Directly Reporting Staff: 0

II. Organizational Context and Scope

International Organization for Migration (IOM) has been implementing reintegration programs with the objective of achieving durable solutions and deliverance of basic services.
The program has contributed significantly in increasing household food security level through short-term income generating activities such as cash for work and vocational skill training projects

With improvement of general security situation in Somalia and food security level, The Programme is shifting its focus toward durable solutions from life-saving and humanitarian assistance and also covers return & reintegration of IDPs, returnees and refugees. 

The Programme will be assisting in returns, reintegration and resilience including the following;

Emergency operations dealing with influx of migrants as a result of disasters or forced returns

1) Returning refugees from neighboring countries and transit area communities, 

2) IDPs who are returning to villages of origin and reintegrating into host communities, 
3) Drought affected pastoral and agro-pastoral communities, 
4) Migrants returning from abroad and 
5) capacity building of the government on service delivery and DRR.
III. Responsibilities and Accountabilities

Under the direct supervision of Project Manager for MCROPS, the incumbent is responsible for performing administration and programme support duties including project tracking, document management, procurement and logistic support for Nairobi and field based offices. 

All these activities will serve to support the effective field implementation of the Project.
In particular, he/she will perform the following duties.
  • Assists in maintaining project administration systems as established by the Project Manager, including document filing, photo management, and financial tracking.
  • Assist in managing partners’ grants in coordination with field staff and follow-up on instalments, reports, and project progress as necessary.
  • In coordination with field staff as well as Programme Manager, draft press briefing notes, call for proposals, and partner agreement, donor reports, and other information materials.
  • Support field-based staff with admin/finance/logistical follow-up as necessary.
  • Arrange departmental meetings and take minutes in meetings and provide relevant documentation for the meetings.
  • Prepare Travel Authorizations (TA) and follow up requests for security clearance for the Staff and external consultants as required.
  • Follow up and/or prepares Payment Requests and Purchase requisition forms (PRFs) for authorization and coordinate/follow up with COS and finance.
  • Assists and supports on logistics and administrative planning of meetings, field trips and trainings in Nairobi and field level as necessary where applicable.
  • Attend cluster meetings, workshops that relevant to the Unit and provide feedback to the Programme Manager
  • Perform any other related task as may be assigned.
 IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies 

  • takes responsibility and manages constructive criticism; 
  • works effectively with all clients and stakeholders; 
  • promotes continuous learning; communicates clearly; 
  • takes initiative and drives high levels of performance management;
  • plans work, anticipates risks, and sets goals within area of responsibility;
  • displays mastery of subject matter; 
  • contributes to a collegial team environment; 
  • creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA), 
  • incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; 
  • displays awareness of relevant technological solutions;
  • Delivers on set objectives in hardship situations; 
  • effectively coordinates actions with other implementing partners;
  • works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
V. Education and Experience
  • Degree in Business Administration, social sciences or related fields ;
  • A minimum of 2 years of experience in the field of humanitarian work;
  • Experience working in project; working through local NGO or International Organization.
  • Solid computer skills, including proficiency in MS Office package (Word, Excel, Power Point), internet and Email;
  • Fluency (written and spoken) in English is required;
  • Knowledge of Somalia and prior work in the Horn of Africa region will be considered as an advantage.
VI. Languages Required
  • English – Fluent in speaking and writing 
  • Experience in project development
How to Apply:

Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional referees and their contacts (both email and telephone) to:

Closing Date: 11th January 2016

Only short-listed applicants will be contacted.

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