National Bank Premises Administrator Job in Kenya

Position Title: Premises Administrator 
Job Ref No. HR/01/16
Division: Strategy & Projects
Reporting to: Head of Premises

Position Scope: Administration and co-ordination of repairs and maintenance requests in a cost effective manner to ensure a suitable working environment in line with statutory requirements and best industry practices.

Key Responsibilities:

  • Ensure compliance to all statutory requirements in line with bank policy and best practice.
  • Maintain a record and track all work undertaken by third party contractors to ensure satisfactory completion.
  • Manage costs of maintenance in line with budget and specification.
  • Prepare monthly maintenance reports for assigned premises.
  • Managing a premises help desk into which all branch report premises related issues.
  • Ensure all the fixtures and fittings in the branches are in serviceable condition and any faults are repaired promptly.
  • Manage & ensure equipment in the branches such as generators and ACs are in good working condition.
  • Monitor and work within the timelines contained in the master maintenance schedule for all services.
  • Ensure the banks premises are compliant with health, safety and Workplace regulations as established by the relevant Government ministries and departments (Regulatory/ Statutory requirements including occupational health and safety management).
  • Manage premises space rationalization and optimization in head-office efficiently to ensure appropriate standards for a suitable working environment are achieved.
  • Managing the approved leases and rental agreements.
  • Ensure that all contracts are up to date and remain relevant to the bank.
  • Settlement of rates, land rent, licenses and business permits in a timely manner.
  • Administration of outsourced services i.e. cleaning and tea services.
Key Performance Indicators:
  • Acceptable turnaround time.
  • Cost management.
  • Compliance to statutory requirements.
Work Relationships:
  • Divisional Heads
  • Line Managers
  • Service providers and vendors
  • Statutory bodies
Skills & Experience:
  • University degree in business related field
  • Certificate in Computer Aided Design (CAD)
  • At least 3 years experience in a similar role
  • Good planning and project execution skills
  • Experience in space planning/management
  • Working knowledge of computers with MS Project, MS Office etc.
  • Site supervisory skills
  • Good communication skills
  • Excellent organizational and time management skills
  • Effective team player, ready to work long/odd hours
  • Facility management skills and experience Statutory bodies
  • Good reporting skills
How to Apply:
Send your CV and application letter clearly indicating the position title on the subject line to: by 15th January 2016.
Only shortlisted candidates will be contacted.

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