AAH-I Electrical and Mechanical Engineering Services for AAH-I Proposed Office Fit-out in Upper Hill

Action Africa Help International
Terms of reference for Electrical and Mechanical Engineering Services for AAH-I Proposed Office Fit-out At Nachu Plaza, 7th Floor, Kiambere Road, Upper Hill
1. Background: AAH-I is an African-led, international non-governmental organisation, based in Nairobi, Kenya, that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. 
With Country Programmes in South Sudan, Uganda, Zambia, Somalia, and Kenya, AAH-I has over 20 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. 


More recently AAH-I has expanded its activities to work with other marginalised communities including pastoralists and urban slum dwellers.

AAH-I works with communities, local government and other development partners to improve:
  1. Basic services (health, education, water, hygiene and sanitation),
  2. Food and income security,
  3. Environmental management and responsiveness to climate change;
  4. Governance, civil society strengthening and peace building.
  5. Humanitarian relief and recovery.
  6. Research to provide the evidence base for the above
2. Objective of the assignment: AAH-I has purchased the 7th floor of Nachu Plaza located on Kiambere Road in Upper Hill with a total floor space of 990 Metre squared. 
The Floor is subdivided into two wings with AAH-I occupying one wing while the other wing measuring 4200 square feet has been set aside for leasing as rental space to suitable clients.
3. Scope of work
The Service Engineers will deliver the following services:
3.1 Inception: The Service Engineers will obtain clients requirements through the Architect and generate preliminary estimates from the preliminary sketches after a site visit.
3.2 Generate revised estimates at design stage
The Service Engineers will liaise with the design team to match client expectations with the electrical and mechanical works as well as alternative specifications and firm up the estimates based on approximate quantities.
3.3 Generate detailed design
3.3.1 Site survey, Data Collection, Collation & Advice as appropriate on all services applicable to the office space
3.3.2 Incoming Power Metering and Connection by KPLCo (Account opening and initialization)
3.3.3 Reconfiguration of the Distribution Boards to suit new offices layout as appropriate,
3.3.4 New Sub-main cabling
3.3.5 Internal Lighting and Small Power Installations
3.3.6 Fire Detection & Alarm System Reconfiguration to suit the partitions – where applicable
3.3.7 Infrastructure for ICT Services (Actual ICT Works & Installation by others appointed by Client)
3.3.8 Plumbing and Drainage Services for any additional wet areas
3.3.9 Air conditioning & Mechanical Ventilation Services – Where applicable.
3.3.10 Fire Fighting Services Installations – where applicable.
3.3.11 Design, Specification & Documentation of the above inputs.
3.3.12 Site Supervision & Quality Control.
3.3.13 Testing, Commissioning & Certification of Services Installations.
3.3.14 Any applicable inputs within the Defects Liability Period (DLP).
3.3.15 Detailed bills of quantities will be prepared and estimates for final discussion with the design team and the client and match it with the set budget. Blank bills of quantities will be produced to enable procurement of the contractor based on clients’ procurement methods.
3.4 Liaise with operations on site
3.4.1 Contract Administration: The Service Engineers will discuss with the design team and client on the suitable form of contract, and will administer the Terms of the building contract during operations on site. They will also make visits, take detailed measurements and generate monthly valuations of works for payments.
3.4.2 Financial Appraisal: The Service Engineers will produce periodic Financial Appraisal reports including the effect of any variations on the construction cost and any suggestions on mitigation of cost increases and make every effort to minimize cost overruns.
3.5 Completion
3.5.1 Completion: Defects Liability Period will be advised and agreed upon dependent on the terms of the building contract relating to the completion of the works.
4. Deliverables
  • Clients requirements obtained, site visit done and preliminary and revised estimates generated
  • Detailed design generate including all the considerations outline in 3.4 in the scope of work
  • Contract administration done in liaison with the service engineers and operations on site
  • Periodic financial appraisal reports produced making all possible adjustments
  • Completion of works done in due regard to the agreed upon defects liability period
5. Institutional Arrangement
  • AAH-I expects the Service Engineers to work closely with the Architect and the Nachu task Force Team.
  • Demonstrated experience in similar high-scale projects, giving examples of such services provided.
  • Strong knowledge of the services engineering sector
  • Good reputation in the industry
  • Excellent communication and project management skills
6. Expected duration of the assignment
The service engineers are expected to work with AAH-I until the defects and liability period lapses.
7. Submission of Interest
Reputable consultants who meet requirements are invited to submit their interest with supporting evidence of previous activities undertaken by responding to this TOR on or before 22nd February 2016 to this email address: kenya@actionafricahelp.org

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