Biovision Africa Trust HR and Admin Officer Job in Nairobi Kenya

Biovision Africa Trust (BvAT), a not-for-profit organisation established in Kenya in 2009 by the Swiss-based Biovision Foundation for Ecological Development, is situated on the main campus of the International Centre of Insect Physiology and Ecology (icipe) in Kasarani, Nairobi. 
The Trust’s goal is to alleviate poverty and improve the livelihoods of smallholder farmers in Kenya and other African countries, through dissemination of information and knowledge on appropriate technology, to improve human, animal, plant, and environmental health. 
BvAT supports the Biovision Farmer Communication Programme and other agro-based initiatives in Africa.

BvAT is seeking to recruit a qualified person for the following vacant position:

Human Resources and Administration Officer 

Duties & Responsibilities:

Human Resources

  • Maintain all personnel records (personal files) pertaining to employees’ appointment, leave, training, studies, training bonds, certificates, evaluation reports, etc. and update regularly.
  • Provide information to Accounts Department relevant to payment of taxes and staff bank loans in accordance with relevant HR policies and procedures.
  • Prepare and update staff contracts.
  • Advise senior management on staff recruitment, prepare notices and advertisements for vacant positions, schedule and organize interviews, participate in interviews, conduct reference checks on possible candidates, etc.
  • Establish and maintain relations with government, labor union and other related personnel stakeholders.
  • Provide basic counseling to staff who have performance related challenges.
  • Monitor and record employee attendance activities and leave requests.
  • Monitor scheduled absences such as holidays or travel and coordinate actions to ensure staff absence has been adequately covered off to ensure service continuity.
  • Inform affected staff of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancelling of events and locating keys.
  • Provide information and assistance to staff on human resource and work related issues – procedures relating to personnel issues, workplace safety, pay and benefits systems, labour standards, etc.
  • Coordinate legal issues of project contracts.
  • Provide induction & orientations to new staff.
  • Attend to other related assignments.
Administration and Management
  • Overall responsibility for office management (including permits, services, support staff, etc.) and maintenance.
  • Monitor the code of conduct, cleanliness and decorum of the office premises including working rooms, tea room and boardroom.
  • Ensure timely maintenance of BvAT office vehicles when available; ensure licenses, insurances and other requirements are up-to date.
Education and Knowledge:
  • At least Bachelor’s degree in Social Sciences, Human Resources or Business related course from an accredited institution
  • Certification in personnel practice, with practical grounding in basic personnel skills
  • Practicing Certificate from the Institute of Human Resources Management (IHRM)
  • Minimum 3 years of working experience in relevant experience in HR management with proven record experience in a national or an international organization. Knowledge of labours and familiarity of industrial relations practices.
  • Significant operational and management experience in the key areas of finance, HR, contracting, etc;
  • Has strong leadership and management capability
  • Experience of working in Not for profit organisation will be an added advantage
How to Apply

If you believe you are the right candidate for the above positions and can clearly demonstarate your ability to meet the qualification. 

Please submit your detailed CV and application indicating the position you are applying to

The closing date for applications is 4th March 2016. 

Only shortlisted candidates will be contacted for interviews.

Biovision Africa Trust is an equal opportunity employer and eligible women are encouraged to apply. 

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