Executive Personal Assistant to the CEO Job in Nairobi (60K)

Job Vacancy: Executive Personal Assistant to the CEO
 
Location: Nairobi
 
Salary: Shs 40,000  – 60,000
 
Roles and Responsibilities
  • Coordinate management meetings, create and distribute pertinent documentation including reports, minutes, agendas etc.
  • Prepare and modify documents including correspondence, reports, drafts and emails
  • Maintain all MD’s calendars/diaries, schedule appointments and take responsibility for board room management and ensure that the Director is well prepared Liaise and follow-up on clients, suppliers of various services and continuously update the status of tasks undertaken.
  • Provide timely & accurate operational support on behalf of the Director to maintain day to day efficiencies in the office upkeep and cleanliness of the office.
  • Ensure provision of required office accessories needed for the Directors Office.
  • Provide administrative and clerical support to the Director through drafting minutes, memos and letters.
  • Schedule meetings and arrange conference rooms.
  • Alert Director about cancelations or new meetings.
  • Manage travel and schedule transfers when called upon.
  • Handle information requests promptly as directed by Director.
  • Prepare correspondence both internally and externally and stuff mail into envelopes and facilitate for a rider to ensure prompt delivery of parcels and letters.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports and come up with presentations.
  • Prepare confidential and sensitive documents and keeping outmost confidentiality of the companies’ secrets.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings as instructed and facilitate Directors meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget and Directors kitchen budget.
  • Plans events and volunteer activities.
  • Maintain office procedures of receiving guests and come up with new ideas.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Coordinate committees and task forces.
  • Perform any other assignments as requested by management.
Key Skills and Competencies
  • Bachelor Degree in Business management or any other relevant degree.
  • 3 years experience in a busy environment as An Executive Personal Assistant.
  • Ability to work under pressure.
  • Good communication and administrative skills.
  • Great leadership skill and a strategic thinker.
  • Ability to Multi-Task
Kindly send your CV to recruitment@nawirikenya.com with the subject EXECUTIVE PERSONAL ASSISTANT TO THE CEO before or on 20th February 2016.

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