Mercy Corps Finance Assistant Job in Nairobi, Kenya

Mercy
Corps exists to alleviate suffering, poverty and oppression by helping
people build secure, productive and just communities. 
Driven
by local needs, our programs provide communities in the world’s
toughest places with the tools and support they need to turn the crises
they confront into the opportunities they deserve. 
Mercy Corps is looking for committed and dynamic individuals to take up the following position.
 
Finance Assistant – Nairobi
 
General Position Summary: The
Mercy Corps Finance Department is responsible for all financial
functions including accounting, payments and banking, payroll,
budgeting, financial reporting, and grant financial management and
compliance. 

The
Mercy Corps Finance Department ensures compliance with donor
regulations as well as Mercy Corps’ internal policies and procedures. 
In
its role as a support to the Program Department, the Finance Department
provides timely reports and assistance to the Country Director and the
Program team to ensure that financial resources are used efficiently and
effectively.
 
Program / Department Summary: Working
in the Finance Department under the direction of the Finance Manager,
the Finance Assistant will assist in the processing and recording of
payment transactions in timely and accurate manner.

Essential Job Functions:
  • Review
    expense reports (travel expense reports and operational expense
    reports) for accuracy and completeness and ensure that expense reports
    have been fully approved before payment.
  • Prepare
    bank wire transfer requests based on fully approved documents and
    present to approved signatories for review and signature.
  • Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
  • Prepare scanned copies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance
  • File all bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.
  • Record payment vouchers daily in the bank sub journal and Navigator Financial Accounting System.
  • Prepare
    online bank wire transfer requests based on fully approved documents
    and present to approved signatories for review and signature.
  • Maintain the bank file and ensure that all bank information is properly filed and updated.
  • Make sure that all supporting documentation is prepared and filed according to MC procedures.
  • File deductions for withholding tax and PAYE with KRA on a monthly basis.
  • Conduct
    himself/herself both professionally and personally in such a manner as
    to bring credit to Mercy Corps and to not jeopardize its humanitarian
    mission.
  • Other duties as assigned.
Supervisory Responsibility: None
 
Accountability
 
Reports Directly To: Finance Manager, Nairobi
 
Works Directly With: Finance Officers working under Kenya program, Program and Operations staff supporting Nairobi office.
 
Knowledge and Experience:
  • Two or more years of bookkeeping, banking or cashiering experience
  • A degree in accounting or a relevant business field is desirable
  • CPA qualification will be an added advantage
  • Strong computer skills in MS Office programs, particularly Excel
  • Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
  • Excellent oral and written English skills
Success Factors:
  • A
    clear understanding of finance and procurement ethics as well as the
    willingness and ability to enforce compliance with Mercy Corps and donor
    policies and procedures is essential.
  • A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.
  • The ability to interact effectively with international and national staff members is required.
  • A
    demonstrated ability to work quickly and accurately, meet deadlines and
    process information in support of changing program activities is
    necessary.
Interested
candidates who meet the above required qualifications and experience
should submit a cover letter, detailed Curriculum Vitae (CV) listing
three professional references (including a recent supervisor) to
hrkenya@ke.mercycorps.org on or before Friday 26th February, 2016 by
4.00pm. 
The email subject line must clearly show the job title and location they are applying for.
Applications without the right subject heading will be automatically disqualified. 
Please do not attach any certificates.

(Applications will be reviewed on a rolling basis. We will only get in touch with shortlisted candidates.)

NB: Mercy Corps does not charge any fee at any stage of the recruitment process.

Other Jobs in Kenya