Office Administrator Job in Nairobi, Kenya

Position Details: Office Administrator
Location: Nairobi, Kenya
Salary: Kshs 35,000 – 40,000/=
Our client is looking for a mature Office Administrator who will be responsible for the smooth and effective running of designated office by providing administrative duties to support its business operations.
Job Summary: The Office Administrator will provide administrative support including book keeping, reception management, correspondence tracking and mail delivery, telephone & communication operations, transport services, and travel arrangements for business visits or meetings.


Key Responsibilities:
  • Manage the front office to ensure that reception services including telephone calls, letters, e-mail etc. are provided in a professional manner.
  • Screen calls as requested and route them to the proper recipient, taking relaying messages as needed.
  • Write and prepare letters, memos, e-mails, and reports in draft and final form.
  • Ensure timely remittance of monthly taxes and deductions including NHIF and NSSF
  • Be the face of the company and answer basic questions regarding the business
  • Ensure all visitors are warmly welcomed, assisted promptly and professionally.
  • Managing correspondence and dispatch both internal and externally.
  • Manage the petty cash and account for it timeously
  • Ensure high standard clerical Tasks and admin roles is provided to the organization
  • Liaising with various service providers, and process invoices for payment of office supplies
  • Record keeping and maintaining files, materials, information, schedules and related data.
  • Maintains office hygiene.
  • Ensures the office is opened and closed as per scheduled hours.
  • Receive requests and place orders for office supplies, and other office requirements
  • Preparing Administrative budgets and monitor budget variances
  • Maintain an Assets Register for the Office; Keep account of leases, payments and collections to ensure the organization meets its obligations
  • Carry out any other tasks assigned by management.
Qualifications Skills and Competencies;
  • At least 2- 3 years’ experience in a fast paced work environment.
  • Diploma in Business Administration, Secretarial, Accounting, Commerce or other relevant field.
  • Experience and knowledge of basic accounting and remittance of deductions
  • Ability to drive a vehicle is an added advantage
  • Ability to make decisions and handle pressure
  • Computer literacy and proficiency in Ms Office
  • Knowledge of office management systems and procedures.
  • Flexibility and ability to multi-task and to perform at a high level of proficiency.
  • Good planning and organizing skills
  • Confidentiality and high level of personal integrity.
  • Good oral and written communication skills
  • Able to report within a short notice period
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator) to before Friday, 1st April 2016. 
Kindly indicate current/last salary on your CV. N.B: We do not charge any fee for receiving your CV or for interviewing.
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