Contract Duration: 12 months
Child Safeguarding: Level 3 – the responsibilities of the post require the post holder to have regular contact with or access to children or young people
Role Purpose: The Child Protection Officer is responsible for field level implementation, coordination of case management processes and monitoring and evaluation of child protection activities as well as providing leadership and guidance to child protection community workers and staff.
Scope of Role:
Reports to: Child Protection Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Staff directly reporting to this post: Child Protection Community workers
Key Areas of Accountability:
- Assist the child protection coordinator in coordination of Save the Children program, activities and staff in the 3 camps of Ifo main,Ifo 2 and Dagahaley on a rotational basis.
- Manage and support the individual case management and BIA & BID development processes.
- Provide mentorship and support to the community supervisors and workers through on the job training and guidance to enhance their case management skills and competencies
- Coordinate with the CP staff to ensure programme integration, implementation of BID and agreed case management decisions and coordination at camp level
- Ensure timely management of data and documentation of cases at camp level; and through coordination with MEAL assistants ensure children records, data are accurately recorded in the CPIMS database and updated regularly with case progress.
- Produce timely progress reports, including both quantitative and qualitative information, on CP activities and input into regular situation reports, monthly and quarterly reports.
- Manage and coordinate the planning of the Camp based CP activities to ensure minimal disruption to programme activities-Including staffing issues and camp office administration; to ensure effective management of programme resources
- Participate in camp level interagency meetings and engage in the identification and building of linkages with other partners/agencies, the Government and the community to ensure that issues related to child protection are raised and addressed.
- Critically analyse training schedules of CP team, providing technical support and guidance to effective implementation.
- Work closely with the MEAL team to conduct regular data quality checks to ensure case management information collected as part of documentation and monitoring is accurate, reliable, complete, precise, timely and has high integrity.
- Provide feedback to the CPO’s on the case management processes in the camp and build the capacity of case workers to complete forms accurately through one-to-one and group mentoring and review sessions
- To maintain confidentiality, privacy in the management of case files and observe data protection and confidentiality protocols while handling both the paper based and electronic data at all stages of data management. This includes and is not limited to the informed consent or use of data and privacy, but to all information sharing in the CPIMS.
- Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities and other relevant policies.
- With the support of the Child protection coordinator, Develops a feasible, coherent time bound and detailed implementation plan for all active grants
- Under the support and guidance of the Child protection Coordinator, coordinate plans for the implementation of the project activities in all camps.
- Work with the Child protection Coordinator and other team members and sister departments to develop project implementation and procurement plans
- Ensure that project activities are implemented in accordance with the approved work plans and with the involvement of partners and concerned stakeholders at all levels
- Participate and/or take lead in joint activities such as distributions and assessments as and when assigned.
- Conduct regular data collection using existing tools in order to track project performance on indicators and measure overall impact and for donor reporting purposes and make recommendations on the improvement of these tools
- Ensure monthly, weekly and quarterly reports are submitted in good time and meets the quality standards
- Ensure project activities are implemented in the most efficient, cost effective and sustainable manner without compromising quality and Save the Children’s value for money
- Ensure that good practices and lessons are documented and shared with the MEAL team and the Child protection team for replication and wider dissemination
- Identify and contribute to development of case studies and success stories to ensure milestones are documented and reported on.
- Ensure that field based monitoring data and information is collated regularly and made available to Child protection Coordinator and the MEAL Team for data entry, reporting and monitoring purposes
- Work with the Child protection Coordinator and the MEAL Team to prepare and/or revise project monitoring tools (LOGFRAME, IPTT, MEAL PLANs) to track indicators and monitor achievement of objectives and impact of the program
- Travel to all project sites to conduct regular monitoring of projects quality together with other project team members
- filling of forms and quality data collection using the CPIMS forms
- In collaboration with the MEAL Team, focus on project data collection to generate practical information that can be used for ongoing program decision-making while also capturing results at the impact level
- Assist the Child protection Coordinator in preparation of periodic progress reports in a timely manner for both internal and external use (monthly sitrep, quarterly and final reports)
- Develop partnerships and rapport with the refugee community structures to enhance community participation, ownership and sustainability of programmes by orienting them on the project goals and to solicit their involvement in the implementation of the project especially in case management and implementation of the community based child protection systems and activities.
- Collaborate and coordinate with other aid agencies, governmental institutions and other child protection organizations in order to promote cooperation and strengthen systems for children
- Represent Save the Children in interagency working groups and camp coordination meetings and partner training as may be required by the CP coordinator.
- Develop and cultivate team work both internally and within the inter-agency circle
- Under the support of the CP coordinator work closely with finance and awards team to ensure effective budget monitoring for the project in line with donor requirements and contractual obligations, including Grant opening, mid-term and closing meetings.
- Ensure full and meaningful utilization of assigned budget lines in accordance with phased budget whilst ensuring quality and value for money.
- Ensure timely production of activity/events reports as well as monthly reports as per the agreed timelines.
- Ensure community workers are fully supported and managed, through coaching and mentoring.
- Develop SMART objectives for all line reports and ensure continuous performance management and review
- Develop leave plans and work plans that are In line with the project timelines and ensure close collaboration HR on matters staff management.
- Coordinate with other departments to ensure operational systems are in place to support field activities including logistics (transport, warehousing and asset management), procurement, security and administration
- Coordinate with other SCI programs/sectors to ensure integration and that the project runs smoothly and efficiently and draws from best experiences and lessons for improved programming.
- Ensure the safety and protection off all children through child friendly interventions and ensure concerns are managed using the appropriate channels.
- Ensure programmes and activities do not put children and their families at risk and that risk assessment is done in all activities.
- Ensure all line reports (community workers) understand the child safe guarding policy and mechanisms for reporting concerns
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
- Good communication skills with fluency in written and spoken English and Kiswahili
- Graduate degree in social work / social sciences or equivalent with preferably 1 year work experience in social work or with development-related organisations
- Knowledge of community based child protection approaches, preferably including experience in participatory approaches (PRA/PLA) and child participation methodologies.
- Good IT skills including the use of Word and database software
- Demonstrable ability to adapt to changing programme priorities and emergency priorities that may arise
- Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
- Positive attitude towards community work with emphasis on the ability to learn from communities and support innovative approaches to problem solving
- Commitment to Save the Children’s Child Protection Policy.
- Previous experience in working with IA CPIMS is an added advantage.
- Understanding of the dynamics of the refugees is essential
- Experience of working with refugee and host communities in a Somali context and other agencies that support Child Protection.
- Child communication and interviewing skills
- Ability to adapt to different cultures
- Experience and skills in management of staff
- Experience in designing and facilitating training sessions
- Fluency in Somalia language.
The application process is now open and will close on Wednesday 13th April 2016.
To apply for this position, please send a short cover letter and CV to Kenyadadaabjobs@savethechildren.org indicating the position title on the subject line.
Only shortlisted candidates will be contacted.