Save the Children Finance Coordinator Job in Nairobi, Kenya

Vacancy: Finance Coordinator

About us: For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. 

We are the world’s largest independent child rights organization, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 
Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

 

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. 
We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of 
Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

Save the Children Eastern and Southern Africa Regional Office is looking to recruit for the following position:

Job Title: Finance Coordinator
 

Team / Programme: East Africa Regional Office Support Services team
Location: East and Southern Africa Regional Office – Nairobi

Grade:  3
Type of Contract:  National
 
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
 
Role Purpose: The Finance Coordinator is part of Save the Children’s East and Southern Africa Regional Office. The Finance Coordinator will provide support to the Head of Support Services and other members of the Regional Office Support Services Team.

As part of the regional office support services team the Finance Coordinator will be responsible for providing financial management (accounting, payroll and reporting) support to the East and Southern Africa Regional Office.

This position is also responsible for the monthly processes and finance reports for the regional office. 

This includes maintaining the strongest financial controls, keeping approved documentation (receipts, bank transactions, vouchers) on file, recording transactions according to SCI guidelines, producing monthly reports as required, and assuring adequate cash flow for the regional office.

This post holder will, as required, assist the regional finance team to review submitted country office reports to ensure accurate reporting and compliance with financial controls and standards, assist in performing analysis and participate in achieving the department’s goals.

This role will primarily focus on support to the East & Southern Africa Regional office.
 

Scope of Role:
 
Reports to: Head of Support Services
 
Dimensions: Save the Children works in 12 countries in East Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Zambia, Zimbabwe, Mozambique, Malawi and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $290 million each year

The East & Southern Africa Regional office currently hosts slightly over 100 personnel. This role focuses on Financial Management for the ESARO regional office.

Staff directly reporting to this post:  Finance Officer and Finance Assistant.

Key Areas of Accountability:

  • Maintain the regional office accounting system and support budget holders with coding, reporting and analysis.
  • Responsible for ensuring timely reconciliations: – Bank account and Balance sheet account reconciliations.
  • Assuring adequate cash flow for the regional office and managing cashflow needs.
  • Reviews all Bank and Cash Payment vouchers and ensures they are properly approved, ensuring the highest standard of supporting documentation and an audit trail of workings and approval accompanies all transactions.
  • Ensure all contractual payments are settled and accounted for accurately and on time.
  • Review payments employees, suppliers and contractors and recover debts from staff and third parties.
  • Oversee interactions with bankers, SCI centre and country programmes suppliers.
  • Ensures proper controls in cash management.
  • Finalises with preparation of the staff payroll and variance reports.
  • Ensures compliance with tax regulations in Kenya, including ensuring that Payroll Income Tax deductions are remitted and recorded in the KRA itax system on time both for National and International staff and keeps abreast of all tax regulations.
  • Prepares Terminal Grants provision.
  • Prepares Depreciation Provision and reconciles asset accounts.
  • Completes Monthly Financial reports and follows-up on action points from Monthly Financial reports and Monthly Control Checklist for the Regional Office.
  • Assists the Head of Support Services with information and/or data for Budget Preparation and Forecast Reviews
  • Provide budget monitoring information for the Head of Support Services and other budget holders.
  • Ensure cross charges to SC members and SCI country offices meet accepted requirements and are regularly cleared. Reviews reallocations for accuracy and authorisation.
  • Responsible for timely closure of accounts at the end of the year.     
  • Ensures Annual Statutory Audits are commissioned and completed on time, being the main contact person during audits.
  • Implements and continually improve financial controls, procedures and processes for the regional office, in line with SCI policies and audit recommendations. Some procedures include, but not limited to, Scheme of Delegations, Financial Procedures Manual for the Regional Office, Anti-fraud policy, among others.
  • Participates in Procurement Committees to ensure financial compliance.
  • When possible, work closely with Regional Finance team with reporting and analysis of country financial information and returns in addition to ad hoc project work at key points in the financial calendar.
  • Perform any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement
Qualifications and Experience
  • Undergraduate degree in accounting/finance or equivalent. CPAK/ACCA qualification a must.
  • 5 years of experience in an accounting/finance role. Not-for-profit organisation preferred.
  • Computer fluency; highly competent using Microsoft Excel and other MS applications.
  • Familiarity with computerised accounting systems – AGRESSO Preferred and payroll software
  • Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
  • Proven ability to handle a workload and multi-task in order to meet deadlines.
  • The highest level of integrity and commitment to preventing corruption.
  • Strong interpersonal skills and ability to interact with all departments
  • Experience in line managing staff.
How to Apply

Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org

Application closes 11th May 2016 at 5:00pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. 

We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. 
All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

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