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AAH Kenya Videographer Consultancy – Production of a Documentary

Terms of reference for production of a documentary

1. About AAH Kenya: AAH Kenya is a country programme of Action Africa Help International (AAH-I), an African-led, not for profit humanitarian and development agency based in Nairobi, Kenya that supports livelihood-challenged communities to sustainably improve their well-being and standard of living. 

With other country programmes in Uganda, Zambia, Somalia and South Sudan, AAH-I has more than 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities.

 

In 2015, AAH Kenya began implementing the Mara Enterprise and Market Development (MEMD); a two-year project funded by Bread for the World (BftW), Germany. 
MEMD builds on AAH Kenya’s previous engagement with the communities in the area, and the Narok county government. It focuses on marginalised and resource-poor communities with lowest development indicators in areas such as education and health.
The project’s goal is to support the development of an ‘entrepreneurial mind-set’ in community members in the Mara area, in order to strengthen their resilience and capacity to lead their own development.

Mara Project Background: Mara Division is located in Narok West Sub-County, Narok County, which borders Tanzania in the South. Narok County is among the richest counties in Kenya. Large-scale wheat farming is practiced in the high-potential zone and the world famous Masaai Mara Game Reserve occupies much of the County. 

Mara and Loita are the poorest divisions in Narok primarily covering the rangelands with low agricultural potential. Mara Division covers 4,964 km and has a population density of approximately 9 people per km2 which is divided into four wards: Mara, Naikarra, Siana and Ilmotiook. 

To address the outlined challenges, the project is working in three intervention areas namely; support to women in trade by equipping them with business training. This is mainly through community radio listening sessions and training in bead work in line with market needs. Moreover, the training also aimed at product improvement so that they can fetch the better prices. 

A second intervention is by rendering support to Mara livestock producers through exposure visits, capacity building and market linkages to improve the production and quality of livestock hence fetching better prices. There has also been an effort to diversify the livestock production by introducing fish farming. 
To date, the project has supported the communities in setting up and stocking two fish ponds in Nkoilale primary school and Leshuta children’s home. 
All these interventions are geared towards improving household incomes for the communities in Mara division.

2. Justification and objective of the assignment

AAH Kenya through its programme and communications department is eager to bring to the forefront successes that have been realised in line with the current project implementation cycle.

In order to realise this goal, AAH Kenya is seeking the services of videographer to collect and package these key milestones into a documentary and a summarised 5-minute trailer.

3. Scope of work

The videographer will undertake the following tasks:

Task
Days
Work with the Communications/Project team to develop
the script.
2 days
Collect and package raw
footage including salient features such as typographical/cultural components
and interviews of beneficiaries.
7 days
Work with the project
team to voice the documentary and trailer.
1 day
Work with the
project/communications team to review and finalise the documentary.
3 days
Package the documentary
and trailer.
2 days
Total
15 days

 

4. Deliverables

Within the stated period, the consultant is expected to provide the following outputs:

  • Project script
  • Raw footage/files.
  • Five copies of branded DVDs of the documentary.
  • Rendered 5-minute trailer in compatible formats e.g. mp4 that can be uploaded to different platforms including social media and the website.
5. Institutional Arrangement

AAH-I expects the videographer to work closely with the project and communications teams.

6. Time frame

This assignment is expected to take place over a period of two weeks starting 4 July 2016. 

The first draft will be provided by 11 July 2016 and finalized by 20 July 2016.

7. Proposal

Interested consultants must include in their submission a proposal detailing both technical and financial aspects to include:

  • Understanding and interpretation of the TOR.
  • Approach to be used in undertaking the assignment.
  • Time and activity schedule.
  • Curriculum vitae of key personnel.
  • Financial – a clear cost proposal in Kshs. for the consultancy.
  • Samples of previous work.
8. Submission of Proposal
The proposals should be emailed to the address here below by 30th June 2016.
 
Email Address: procurement@actionafricahelp.org

9. Evaluation and Award of Consultancy

AAH-I will evaluate the proposals and award the assignment based on technical and financial feasibility. 

AAH-I reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder.

10. Annex: Project Brief

AAH-I information
 

Company name: Action Africa Help International
 
Project Title: Mara Division Enterprise and Market Development, Narok County, Kenya
 
Project goal: In 2015, AAH Kenya began implementing the Mara Enterprise and Market Development (MEMD); a two-year project funded by Bread for the World (BftW), Germany. MEMD builds on AAH Kenya’s previous engagement with the communities in the area, and the Narok county government. 
It focuses on marginalised and resource-poor communities with lowest development indicators in areas such as education and health. The project’s goal is to support the development of an ‘entrepreneurial mind-set’ in community members in the Mara area, in order to strengthen their resilience and capacity to lead their own development.

Project areas: Selected areas namely: Siana, Naikarra and Mara ward. i.e Olderkesi, Leshuta, Olpusumoru, Naikarra, Nkoilale, Talek, Aitong and Mararianta.

Project components    
  1. Fish farming in Nkoilale Primary School and house of love children’s home
  2. Improved livestock production among farmers. Behavioural change among farmers including fencing, fodder and improved breed in Nkoilale, Mararianta, Ngoswani, Talek and Olderkesi.
  3. Jewellery and bead making by women in Olpusumoru and Nkoilale
  4. Community radio listening sessions in Aitong, Talek, Nkoilale, Olderkesi and Olpusomoru
  5. Unintended output of water harvesting in Olderkesi
  6. Cross cutting issues
  7. Engagement with county government and relevant ministries and other stakeholders
Objectives: AAH-I is keen to profile milestones and key successes in the areas outlined above. 
The video is aimed at depicting project successes to a wide range of audiences including the donors, partners, staff, and media, amongst others.

Furthermore, the content should be geared towards highlighting the change in mind set among the Narok communities.

The focus should be skewed towards early adopters, change agents, exemplary women successful in running businesses, women and men who have who have overcome cultural and social barriers to develop successful businesses

The video will also merge and highlight cultural and social elements and their contribution in supporting or negating the thriving of business entities especially among women.
   
Methodology: The videographer is expected to conduct interviews with the identified beneficiaries. Sites may vary including business premises, farms, and activity sites.
 

Types of shots: The shots will include activities centered around MEMD and other typographical features depicting salient features, geographical area and cultural orientations.


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