AFIDEP Projects Administrator Job in Kenya

We are seeking an experienced and highly motivated individual to fill the position of a Projects Administrator
The Projects Administrator will support implementation of programmes through enhancing the effectiveness of the roles of Director of Research and Knowledge Translation and Director of Science Communications & Evidence Uptake by providing administrative, information and overall management support.

Key Responsibilities

Provide effective administrative support to Directors

  • Develop and refine reports, plans and resolutions to appropriate levels
  • Conserve Directors’ time by reading and routing correspondence; drafting response letters and documents; collecting and analysing information; and preparing administrative reports
  • Make follow ups with stakeholders on behalf of the Directors’ offices
  • Provide historical reference by developing, utilising and maintaining filing and retrieval systems
  • Maintain Directors’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Take minutes and keep records of the Directors’ meetings attended
  • Manage the Directors’ travel logistics
Support Directors’ overall management
  • Follow up on various teams’ actions and deliverables on behalf of the Directors
  • Maintain Directors’ office environment
  • Provide support in delivering SMT accountabilities of the Directors
  • Provide support for planning activities in the offices of the Directors
  • Facilitate knowledge sharing and effective communication to ensure effective collaboration between the Directors’ offices and other stakeholders
Support institutional development initiatives
  • Support other administration functions of the Institute
  • Participate in inter-team’s institutional development
Qualifications, Skills, Knowledge and Experience


  • The candidate should possess a minimum of Masters in Business Administration, International Relations, Development Economics or International Development
  • Holder of professional Business Administration degree qualification will be preferred
  • Minimum of 5 years of relevant experience in international non-profit organisation
  • At least 3 years’ experience in project management
  • Demonstrated experience in supporting international development programme activities
  • At least 5 years of programme support and management experience
  • Strong conceptual skills with knowledge of project/ programme design, implementation and monitoring
  • Strong analytical skills with ability to provide support to programmes/projects
  • A good understanding of multicultural set up management systems and ability to liaise with a variety of national and regional institutions and stakeholders
  • A proper understanding of institutional development initiatives
  • Ability to multi-task and manage time appropriately to ensure equitable support to the two offices
  • Ability to establish, expand and deepen partnerships, programmes and accountability
  • Value driven and upholding high integrity, a team player possessing strong communication skills, with high level of people-related skills in working with cross-functional teams and with partners
  • Working knowledge of French language will be an added advantage
Additional information:

This position will be for an initial period of 2 years, renewable depending on performance, needs of the Institute and availability of funding. 

A competitive remuneration package will be offered commensurate with qualifications and experience.

To apply: Please send (1) one-page cover letter (2) CV of not more than 4 pages (including three relevant referees), not later than 8th July 2016 to the contact below. 

Application letters should have the title of the position as the subject as well as subject of email for electronic applicants.
 Only qualified applicants shortlisted for interviews will be contacted.


Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
Royal Offices, Mogotio Road off Chiromo Lane,
Westlands, P.O. Box 14688-00800, Westlands, Nairobi, Kenya


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