Assistant Records Clerk Job in Kenya

Job Title: Assistant Records Clerk
Department: Records

Reports Directly: Head of Records Department

Overall Purpose of the Job: Assist in Processing and handling information and documents and record management systems
Key Responsibilities
  • Classify and label documents and file accordingly
  • Ensure up-to-date databases and systems
  • Fill record requests for customers by retrieving files from databases, systems, and archives
  • Maintain accurate records of document orders and movements
  • Remove or archive repeated documents or irrelevant/out-dated information
  • Respond to customer queries in person, by e-mail, by post, or by phone
  • Maintain a high level of confidentiality and Integrity
  • Able to work as part of a team
Key Performance Indicators
  • Ensure an up to date file tracker showing files retrieved and returned
  • Ensure an up to date dispatch book for all outgoing correspondence
  • Ensure correct filing of records
  • Ensure an up to date list of files created and the ones closed
  • Accurate inventory of file records
  • Timely execution of duties assigned
  • Passion and commitment to quality service performance
  • Excellent organizational, planning skills
  • Computer literacy
  • Good interpersonal skills
  • Good communication skills.
  • Decision Making
  • Strong Attention to Detail
  • Time Management
  • High level Integrity
  • Minimum 2 years’ experience in Records Department
  • Degree/Diploma in relevant field.
Qualified candidates should send their CVs by COB MONDAY, 27th June, 2016 to and Cc with the subject of the email being ASSISTANT RECORDS CLERK.

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