Office Administration / PA Urgent Vacant Position

client a property company in the business of selling prime land to high
end customers is in the process of reaching out to deserving Kenyans to
own a piece of land 
This has necessitated the need to urgently hire an Office Administration / PA whose details are described below.
Reporting: General Manager
Liaison: Administration department and all other teams


Job Summary: Reporting
to the managing Director you will be responsible for ensuring the
office is running well, enhancing the efficiency of the team, and
supporting all other teams

Duties and Responsibilities

  • Organizing
    the director’s diary, giving reminders, book appointments and take
    minutes for all client meetings and communications and sending them to
    the client.
  • Answer and direct phone calls, Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Supporting
    project implementation especially planning for projects, searching for
    relevant information, handling online enquiries.
  • Report writing and editing.
  • Assist Director in developing and instituting methods for quality control and accuracy
  • Keeping all the company contacts for clients, suppliers, and partners.
  • Ensuring a well running office where the computers are working and all office supplies are available
  • Compiling, copying, sorting, and filing records of office activities, business transactions, other activities
  • Messenger duties i.e collecting or sending mails, banking, payment of bills etc
  • Ensuring the office desks, computers and other equipment and space are clean and tidy.
  • Represent director in meeting
  • Manage employees
  • Assisting director with personal work as directed 
  • Any other duties as may be prescribed from time to time by your supervisor
Requirements & Key Competencies
  • Diploma / degree in business related course
  • 3 years experience  in office administration 
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Resilient and can handle pressure
  • Proficiency in MS Office
  • Teamwork
  • Honest and respectful
  • Can work out of town
  • Adaptive
you are interested and qualified please send a cover letter and CV to, indicating the job applying for in
the subject of the email. 
Closing date for application 5th July 2016

Only shortlisted candidates will be contacted

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