Save the Children
Vacancy: Senior Human Resource & Administration Coordinator
Team / Programme: Programme Operations
Post Type: National
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: Under the direction of the Director Of Human Resources, Administration and IT, lead the development and implementation of key people Management strategies; build organisational capability in support of business needs; and provide high-level operational support to managers and staff.
The Coordinator will also oversee administrative functions for the Nairobi office, maintenance of the office, compound, coordinate accommodation, workshops in Nairobi, international travel, and other administrative arrangements.
Scope of Role:
Reports to: Director Of Human Resources, Administration and IT
Staff directly reporting to this post: HR Officer, Administration Officer, HRIS Officer and Technical support to Field HR Officers
Country Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
We employ nearly 300 staff and will have an operating annual budget in 2016 of approximately US$20 million.
Key Areas of Accountability:
- Proactively provide support to all managers in implementing HR systems and processes, and drive implementation of key people strategies and solutions.
- Provide training and direct support to managers on performance management process.
- Develop people management capability through active engagement with the senior management team and in consultation with the HR Director (HRD), design annual training and capacity building initiatives.
- Lead the HR team in tracking HR Metrics, producing relevant monthly reports on the same and sharing the reports with the HRD and wider SMT.
- Implement the global induction process and continuously make improvements to the same
- Lead the induction of new staff in Nairobi and ensure all staff undergo induction in compliance with SCI’s standard induction procedures within the first week of joining
- Develop and motivate Nairobi and field based HR staff to provide a first –rate transactional HR service to clients, particularly on recruitment, payroll, leave entitlements, performance management and routine employment matters.
- Provide direct HR technical support to field HR team and input into their performance reviews.
- Proactively contribute to the development and review of HR policies, procedures, guidelines and business processes, to ensure that everything we do is efficient, cost effective and legally compliant.
- Maintain updated information on staff salaries, allowances and ensure compliance with current laws and regulations in close collaboration with the HRD and Finance Department
- Review monthly payroll to ensure accuracy in readiness for payroll processing
- Review employment contracts to ensure accuracy and clarity before they are signed
- Consult with the recognised employment bodies on employment advice and related matters.
- Work closely with the program departments to ensure that adequate HR inputs are provided and incorporated during development and implementation of all projects/programs
- Support the HRD in the identification of strategies and formulation of policies that promote and not limited to reward and compensation, employee retention, succession planning; workforce planning;
Skills and Behaviours (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
Qualifications and Experience
- A first Degree in Social Sciences or relevant field.
- A post-graduate Diploma in Human Resource Management.
- Minimum 5 years’ experience in a similar role
- Good knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.
- Proven ability to influence and negotiate at senior levels and build capacity within management teams.
- Experience in managing disciplinary a grievance issues and monitoring and coaching HR staff and other managers involved in such cases.
- Strong customer and quality orientation; solution –focussed and confident in operating in a changing environment.
- Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.
- Excellent presentation and facilitation skills.
- Strong team player, collaborative and capable of building effective relationships across all levels
- Proficiency in Microsoft Officer products (Word, Excel, Outllook, Powerpoint) and ability to use the internet to obtain data and reference materials.
- Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
- A commitment to promoting diversity and equality of opportunity in employment and an empathy with SCI values and objectives
- A willingness to travel occasionally to field area offices.
- Strong results orientation, with the ability to challenge existing mind-sets
- Problem solving and risk mitigating skills
- Fluency in English, both verbal and written
- Commitment to Save the Children values
How to Apply
The system allows CVs & Cover letter as One(1) document.
Applications will be reviewed on a rolling basis and Only shortlisted candidates will be contacted.
Deadline: 30th June 2016
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents