CAFOD Advocacy Training Consultancy in Kenya

Consultancy Terms of References: Advocacy Training
1.0 Introduction and Background: CAFOD is the official aid agency of the Catholic Church in England and Wales and part of Caritas International. 
Across the world we bring hope and compassion to poor communities, standing side by side with them to end poverty and injustice. 
We work with people of all faiths and none. Inspired by Scripture and Catholic Social Teaching, and the experiences and hopes of people living in poverty, CAFOD works for a safe, sustainable and peaceful world.


CAFOD is looking for qualified consultant for the task/s outlined below.
CAFOD and implementing partners are planning to implement a project titled: Climate Resilient Agriculture: transforming the livelihoods of 300,000 poor women, men and children in marginalised rural areas of Bangladesh, Kenya, Myanmar and Zimbabwe. 
This project aims to achieve improved livelihoods security for poor women, men and children from hazard-prone and/or marginalised rural communities in Kenya through an integrated approach that: increases the productivity and resilience of agricultural systems; consolidates engagement in markets and diversified income generation; strengthens adaptation to climate change; and increases the ability of local, small scale food producers to access services and influence development practices. 
In Kenya, this project is being implemented in three Counties: Kitui, Marsabit and Samburu by three implementing partners, CARITAS KITUI, CARITAS MARALAL and CARITAS MARSABIT.
This project has four key outputs and narrative description of the outputs will be shared later.
  • Output 1: XXX Small holder farmers are using sustainable and agro-ecological practices
  • Output 2 XXX Small holder farmers are engaging in local markets
  • Output 3: XXX Communities have increased capacity to manage risks
  • Output 4: Learning and best practices captured and used to inform and influence climate resilient development policy and practices(Advocacy)
Under this output learning and best practice has been captured and will be continued and used to inform and influence development policy and practices mainly at the County level. 
Under this output the project has three indicators; on the Number of linkages, Number of advocacy Initiatives and the Number of policies influenced. 
Being year in year II of the project, implementing partners have made gains towards realisation of this indicators. 
The consultant will be provided with and a briefing done on the ‘Evidencing tool/Form’ that partners have used to collate evidence and demonstrate progress being made; This also includes the Voice and Accountability (V&A) Assessment tool. 
This tool has been used to assess partner’s engagement levels (Level 1 to 5) with most partners being on level 2 based on what they have done). 
The key areas of measurement of this V&A tool are Involvement in Government Processes, Advocacy Strategy Development and Community & Constituency Building. 
Each partner also has own Advocacy Strategies- These strategies identities the context specific advocacy issues such as increased resources and budgetary allocation for climate resilient agriculture by county governments of Samburu, Kitui and Samburu; implementation of charcoal act(2014) in Kitui, development and implementation of livestock policy in Samburu among other issues they are working on, strategies/tactics they use, key actions, allies, success indicators, advocacy risks and mitigation strategies.
Target audience: The training is aimed at project officers/advocacy and selected community leaders as proposed by partners who will play a critical role in delivering the advocacy component (Output Number 4) of Match Fund III in Kenya.
1.1 Role of the Consultant/s-
  • Conduct the training to meet stipulated objectives. See 1.2 below
  • Conduct a pre-training advocacy needs assessment form for partners (especially non advocacy officers).
  • Prepare training materials for the 6s (2 per partner) day workshop (this will be informed by the pre-training needs assessment to be done by the consultant in consultation with CAFOD’s Policy Adviser.). Focus will have to be on projects advocacy.
  • Support organisation and preparation for field visit, to a community advocacy group or visit to a policy maker at the line ministry supported by CAFOD.
  • Assist in preparation of participatory workshop program.
  • Support each partner review the advocacy strategy for match fund III
  • Submit a brief training report of not more than ten pages demonstrating successes achieved by the training, challenges and lessons learnt from the point of view of the implementing partners. The report shall have training photos.
Note: With clear roles the selected consultant will work closely with CAFOD’s Policy and Advocacy Adviser. 
This will be further clarified on specifics with the selected consultant before the tasks begins.
1.2 Training Objectives.
  1. Facilitate the implementing partners to understand basics of advocacy and why advocacy work is important-this will focus largely on linking theory to practise- what the project (match fund III advocacy work) aims to achieve over the three years’ future project
  2. Share approaches / techniques around different stages of the advocacy cycle to help build up a shared set of tools and pool experience- using existing advocacy strategies as an example and look at how they could be used to improve those strategies.
  3. Partner staff have clear understanding and buy-in on the definition of the project’s three advocacy indicators (listed above). A shared understanding of challenges in monitoring and evaluating our project’s advocacy based on this three advocacy indicator.
  4. Further understanding the importance of evidence collation and how to collate and stored advocacy evidence for Voice and Accountability reporting and learning.
  5. Provide opportunity for each partner to share their advocacy experiences, challenges and successes since project start.
  6. Each partner is expected to share their experiences, monitoring data/evidences they have realised so far
  7. Assist partners to draw up a template and guide them to developing policy briefs (first drafts to be shared with CAFOD) from completed Vulnerability analysis study, Traditional and early warning weather warning system; Budget and policy analysis study, Energy analysis study (if it will be complete by then). These studies are part of evidence generation and aimed at disseminating segmented advocacy messages to specific advocacy targets.
  8. Each attendance, especially project advocacy officers have a firm understanding of each of these three advocacy indicators as global (within the project) defined.
  9. Develop a peer support network between the Match fund III project advocacy/officers and an understanding of the advocacy across the MF3 programme.
  10. Develop a clear plan for monitoring towards the voice and accountability tool reporting in December 2016.
  11. Each partner to have, developed, informed, updated and revised advocacy strategy-
  12. Work with CAFOD Policy Advocacy Adviser to re-visit the Voice and Accountability tool preparation for December 2016 Year 1 reporting. This will entail a look and discussion on the Evidence
1.3 Methodology
The consultant will propose the training method logy based on provisions of this TOR. 
CAFOD will select the consultant with the best methodology that will lead to realisation of the above methodologies. 
With support from CAFOD’s Policy and Advocacy Adviser, selected consultant will further be guided on the details on the advocacy element and what has been done so far to be able to develop appropriate methodologies to polish the preparation prior to selection.
1.4 Deliverables
  • Design of pre-training needs assessment tools before the start of the training
  • Pre-training needs assessment administered to all workshop participants before training day. This will be done through email. Where emails fails, phone calls will be used.
  • 2-page analysis of the training assessment needs for all attendees- Outlining advocacy gaps
  • Design of 2-day workshop plan in consultation with CAFOD’s Policy and Advocacy Advisor- for each partner
  • The program shall be responsive and directly addresses the training needs of the partners
  • Facilitate and deliver the training working closely with CAFOD staff.
  • Play critical role in field visit to meet advocacy and farmer’s groups.
  • Each partner having updated and revised advocacy strategy reflecting learnings from the training.
  • Post training report of not more than ten pages, capturing lessons learnt, partner’s achievements, challenges, coursework covered amongst others.
1.5 Competencies and Qualifications and Experience Required
  • The consultant or consulting firm will have a demonstrated experience in practise of advocacy in climate resilient agriculture fields or related fields
  • In-depth experience and evidence of the same on conducting advocacy trainings to partners implementing projects at County levels in Kenya.
  • Proven experience and solid knowledge demonstrating understanding of policy spaces at the National and County government levels in Kenya.
  • Extensive knowledge of agricultural issues at work in Kenyan rural context with challenges and opportunities of devolved governance structure in mind.
  • Experience of and strong facilitation, team working, communication and presentation skills
1.6 Budget and Mode of Payment
The consultant should submit a proposed budget for the exercise.
1.7 Submission of EOI
Consultants/Firms/Individuals that meet the requirements should submit an expression of interest, which should include the following:
The Consultant will submit both a technical and a financial proposal (of not more than 10pages) that include the following:
1. Technical:
a) Demonstration of the consultants’ understanding of the terms of reference. This will be included as an interpretation of the consultants understanding of the requirements of this assignment rather than a summary or re-statement of the Terms of Reference.
b) A detailed methodology on how the pre-training needs assessment will be conducted.
c) A detailed methodology of how the training will be conducted to met the objectives stated above.
d) A clear and detailed work plan (Gantt chart and/or other relevant illustration) indicating time lines.
e) Potential workshop draft program
2. Financial:
a) An itemized and detailed budget, indicating the unit costs for consultancy fees in Kenya Shillings (KES).
3. Annexes
b) Organizational capacity statement, past experience and relevant activities
c) Curriculum Vitae of all person(nel) to be involved in the review. Outline of support personnel and services available to consultants
d) Names, addresses, telephone numbers of at least three referees.
e) Full names, post office box, telephone numbers, e-mail address, physical address and contact person of the consultancy
Send and submit your applications by close of business of 19th July 2016 to the following emails:;; copied to
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