Conservation International Grants Manager Job in Nairobi, Kenya

Conservation International 
Vacancy: Grants Manager
Building upon a strong foundation of science, partnership and field
demonstration, Conservation International (CI) empowers societies to
responsibly and sustainably care for nature, our global biodiversity,
for the well-being of humanity. 

CI’s strategy is to serve as a
trusted advisor to decision makers at all levels to help societies
establish healthy, sustainable economies that secure nature’s ability to
provide enduring human well-being.


We accomplish this through the four pillars of our work:
  • We
    innovate to identify and implement practical and effective solutions to
    problems. This innovation takes place throughout the organization and
    relates to all aspects of CI’s work including science, field
    implementation, policy, markets, partnerships, etc.
  • We promote healthy, sustainable economies to achieve those impacts
  • We demonstrate these impacts throughout CI geographies
  • We work through global agents of change, the major partners that help us amplify and achieve global impact
International’s Africa & Madagascar Field Division Office in
Nairobi, is seeking a highly motivated individual for the following
Grants Manager
Location: Kenya – Nairobi
Job Code: 814
# of openings: 1
Summary: The Grants Manager is responsible for overseeing the efficient and effective management of grants and contract-related activities for a program or division. 
Working closely with external partners and CI staff, s/he provides oversight and management of grant making activities including planning and application activities, contracting, day-to-day administration, reporting, and close-out.

The Grants Manager reviews grants applications, proposals, agreements and related grants data and ensures the accuracy of information in the grants system/database. 

S/he performs financial monitoring of grant activities, reviews financial reports submitted by partners and generates timely internal and external financial and related reports. 
The Grants Manager works to minimize risk to CI and reviews grants-related activities for accuracy, completeness and compliance with CI and grantor policies and procedures. 
S/he provides follow up on any issues identified during the monitoring and review process and assists with training and capacity building efforts.

The Grants Manager is a key information resource responsible for ensuring effective communications with all key stakeholders.

S/he compiles information and responds to requests from partners and program and HQ staff and maintains complete, accurate and up-to-date filing and tracking systems.

This position does not supervise staff and duties are performed under general supervision.

Key Responsibilities

Grant Award and Contracts Project Support:

  • Develop materials and manage announcements of grants and subcontract opportunities.
  • Implement systems and processes for receiving, reviewing and awarding subgrants and contracts.
  • Monitor proposals including project approval/rejection and overall project status. Ensure senior staff  are  informed of deadlines, targets and workflow changes
  • Review grantee technical and financial reports and provide related technical oversight. Coordinate site visits/desk reviews as needed.
  • Manage legal/HQ review of agreements and ensure all necessary signatures are in place.
  • Review and manage contracts amendments and additions.
  • Manage grants close-out activities as directed.
Grants Administration and Monitoring:
  • Ensure complete, accurate and timely data and information is maintained in the grants system. Work with system administrators to resolve recording issues and recommend system improvements and efficiencies as needed.
  • Process routine financial transactions including check requests.
  • Assist in providing timely, accurate and relevant reporting, including budgeted to actual comparisons and status reports.
  • Monitor existing grants for compliance with grant agreements and CI policies and procedures.
  • Assist grantees/consultants with routine financial, compliance and system reporting questions. 
  • Provide training and support on as directed.
  • Serve as a primary contact and manage day-to-day interactions with grantees and program, field and HQ colleagues. 
  • Maintain hard copy and electronic agreements and related files.
  • Provide other administrative support as directed.
People and Resource Management Responsibilities
  • This job does not directly manage staff but assists peers and may direct the work of interns, temporary employees, or contractors.
  • Not accountable for an operating budget but tracks and monitors expenditures. Initiates check requests or similar routine transactions within established guidelines.
  • Activities help manage public or private funds but not directly accountable.  Familiar with the requirements of donor agreements and CI’s donor related policies and procedures
  • Bachelor’s degree in Business Administration, Finance, Accounting or related field.
  • CPA.
  • 4-6 year experience.
  • Previous experience with a grants management system preferred.
  • Team player and ability to work cooperatively with internal and external partners.
  • Strong written and verbal communication skills.
  • Highly organized and ability to multi-task, prioritize, and adapt to changing priorities.
  • Strong attention to detail and problem solving abilities.
  • Demonstrated ability to handle confidential and sensitive information.
  • Strong Microsoft Excel and analytical skills.
Working Conditions
  • Work is performed in a typical office environment.
  • Flexibility to work outside normal work hours to meet deadlines as needed.
  • Up to 10% of local and international travel
Contract Duration: 1 year with possibility of extension depending on performance and availability of funding

CI Values

We expect that all employees will embrace the values of our organization.

  • Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
  • Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
  • Integrity: We act with integrity and are accountable for our actions.
  • Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
  • Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
  • Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.
How to Apply
CLICK HERE to apply online
The deadline for application for all positions is July 27, 2016.

Job Summary:
Job Title
Job Category
Job Type
Company / Organization
Approx. Salary
Job Opening Date
Job Expiry Date
Job Details
Job Location

Other Jobs in Kenya