Our client, a company that provides high quality road marking and construction service seeks to recruit an Operations Assistant.
Summary: Manages a variety of general office activities by performing the following duties personally or through subordinates
Essential Duties and Responsibilities
- Procurement / purchasing – conduct research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
- Ensures timely delivery of materials to/at site
- Analyzes and organizes office operations and procedures such as bookkeeping, payroll preparation, controlling correspondence, information management, designing filing systems, requisition of supplies, assigning and monitoring clerical functions
- Researches and develops resources that create timely and efficient workflow
- Establishes uniform correspondence procedures and style practices
- Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records
- Plans office layout, develops office budget, and initiates cost reduction programs
- Reviews clerical records to ensure completeness, accuracy, and timeliness
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
- Coordinates activities of various employees within department
- Maintains contact with customers and outside vendors
Skills and Qualifications:
To perform the job successfully, an individual should demonstrate the following
- Bachelor’s degree / diploma in business administration, management or related field
- Five years experience in operations, management, office management or administration in a small / medium company setting
- Excellent organizational and time management skills
- Knowledge and/or understanding of QuickBooks an added advantage
- Capacity to prioritize tasks and work under pressure;
- Ability to liaise well with others and delegate tasks;
- Strong oral and written communication skills;
- Ability to work on your own initiative;
- Attention to detail;
- Flexibility and adaptability to changing workloads;
- Problem-solving skills and project management ability.
Compensation: Kshs. 40,000 gross
Location: Kasarani
Deadline: Interested parties should send their online applications on or before 28th July 2016
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Only shortlisted candidates will be contacted.